egkjk"V! vkjksX; foKku fo|kihB]ukf'kd MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES Mhasrul, Vani-Dindori Road, Nashik – 422 004. (An ISO 9001:2008 Certified University) Tel : (0253) 2539145/149 EPABX:0253-2539100,300 Fax : 0253-2539146, Email: [email protected]/[email protected], Website :http://www.muhs.ac.in E-TENDER NOTICE NO.PUR/14/2014-15 Maharashtra University of Health Sciences, Nashik invites e-tender for Supply of USB External Hard Disk (2TB), 41 Nos. from manufacturer/ authorized dealer. Tender form, fee, EMD, detail terms and conditions are available on http://mahatenders.gov.in, University authority reserve right to accept or reject any or all tender(s) without giving any reason.. Date:09/10/2014 Registrar, MUHS, Nashik egkjk"V! vkjksX; foKku fo|kihB MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES (An ISO 9001:2008 Certified University) o.kh & fnaMksjh jksM] EgljQG] ukf'kd &422 004VANI ROAD, MHASRUL, NASHIK - 422 004. Tel : (0253) 2539145/ EPABX:0253-2539100,300 Fax : 0253-2539146, Web :http://www.muhs.ac.in E-TENDER NOTICE NO.PUR/14/2014-15 TENDER FOR SUPPLY OF USB External Hard Disk (2TB) Seal & Signature of the Tenderer MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES VANI ROAD, MHASRUL, NASHIK - 422 004. Tel : (0253) 2539140,145 Fax : 0253-2539146 Web :http://www.muhs.ac.in E-TENDER NOTICE NO.PUR/14/2014-15 Maharashtra University of Health Sciences, Nashik invits e-Tender for “Supply of USB External Hard Disk (2TB)” from Manufacturer / Authorized Dealer. The Details of e-Tender is as follows :Sr. Description of the No. Items Qty. 1. 41 Nos. USB External Hard Disk (2TB) Estimated Cost (In Rs.) 3,00,000/- EMD Amount (In Rs.) 9,000/- SD Amount (In Rs.) 5% on accepted amount in form of PBG Cost of e-Tender Form 750/(Nonrefundable) The Detailed technical specifications of the requirements mentioned above are given in the “ANNEXURE – I” appended to the tender e-Tender Time Table 1 e-Tender Publishing Date Date 09/10/2014 Time 11.00 2 Tender Sale/Download Start Date and Time Date 09/10/2014 Time 11.00 Bid Submission Strat Date and Time Closing Date and Time of Date 09/10/2014 Time 11.00 Date 29/10/2014 Time 17.00 3 e-Tender 4 Physical Submission of D.D. of Date 30/10/2014 Time 16.00 p.m. EMD and Tender form fees should be submitted in sealed DD should be in the favour of envelop “The Registrar, Maharashtra University of Health Sciences Nashik.”, Vani Road, Mhasrul, Nashik - 422 004. 5 Date and place of Online Opening of e-Tender (Bid Opening Date) Seal & Signature of the Tenderer Date 31/10/2014 Time 12.00 p.m. “Maharashtra University of Health Sciences, Nashik, Vani Road, Mhasrul, Nashik - 422 004. Tel : (0253) 2539149/145 MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK SECTION – A Main Tender Document Name of Work: “Supply of USB External Hard Disk (2TB)” TENDERING PROCEDURE 1. GUIDLINE TO BIDDER ON THE OPERATION OF ELECTRONIC TENDERING SYSTEM OF MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK. 1.1 BLANK TENDER FORMS 1.2 1.3 1.4 1.5 1.6 1.7 Tender form can be downloaded from the e-tendering portal of Government of Maharashtra i.e http:/www.mahatenders.gov.in after entering the details of payment towards fees as per the Tender Schedule. The prospective tenderers are free to ask for any additional information or clarification either in writing or orally concerning the work, and the reply to the same will be given by the Purchase Department, Maharashtra University of Health Sciences, Nashik and the same will be made available on e-tendering portal of Government of Maharashtra i.e http:/www.mahatenders.gov.in and this clarification referred to as common set of condition/deviations (C.S.D) shall form part of tender documents and which will also be common and applicable to all tenderers. The tender submitted by the tenderer shall be based on the clarification and shall be unconditional. Conditional tenders will be summarily REJECTED. All tenderers are cautioned that tenders containing any deviation from the contractual terms and conditions, specifications othere requirements and conditional tenders will be treated as no responsive. Tenders should have valid class II/III Digital Signature Certificate (DSC) ontained from any Ceritifying Authorities. In case of requirement of DSC, interested Bidders should go to http:/www.mahatenders.gov.in and follow the procedure mentioned in the document ‘Procedure for application of digital certificate. For any assistance on the use of Electronic Tendering System (ETS), users may call the number:24 x 7 Help Desk Toll Free No. 1800-3070-2232. Tenderers should install the mandatory components available on the home page of http:/www.mahatenders.gov.in under the se ction ‘Mandatory Components’ and make the necessary Browser Setting provided under section ‘Internet Explorer Setting’ http:/www.mahatenders.gov.in. Seal & Signature of the Tenderer 2. PRE-REQUISITES TO PARTICIPATE IN THE TENDERS PROCESSED BY 2.1 ENROLMENT AND EMPANELMENT ELECTRONIC TENDERING SYSTEM. OF CONTRACTORS ON The contractors interested in participating in the Tenders of MUHS, Nashik process by using the Electronic Tendering System shall be required to enroll on http:/www.mahatenders.gov.in the Electronic Tendering System to obtain user ID.After submission of application for enrolment on the system, the application information shall be verified by the authorized representative of the service provider. If the information is found to be complete, the enrollment submitted by the process of enrollment either from Helpdesk Support team on enroll directly on web site http:/www.mahatenders.gov.in. 2.2 OBTAINING A DIGITAL CERTIFICATE The digital certificate are issued by an approved Certifying Authority Authorized by the Controller of Certifying Authorities of Government of India through their Authorized Representatives upon receipt of documents required to obtain a Digital Certificate. Bid data/ information for a particular Tender may be submitted only using the Digital Certificate which is used to encrypt the data during the Bid preparation. In case, during the process of preparing and submitting a Bid for a particular tender, the contractor loses his/her Digital Signature Certificate (i.e due to virus attack, hardware problem, operating system problem); he/she may not be able to submit the Bid online. Hence, the users are advised to store his/her Digital Certificate secure and if possible, keep a backup at safe place under adequate security to be used in case of need. In case of online tendering, if the Digital Certificate issued to an Authorized User of a partnership firm is used for signing and submitting a bid, it will be considered equivalent to a no objection certificate/power of attorney to that user to submit the bid on behalf of the partnership Firm. The partnership firm has to authorize a specific individual by an authorization certificate sign wed by a partner of the firm (and in case the applicant is a partner, another partner is required to authorize in the same form) to use the digital certificate as per Indian Information Technology Act, 2000. Unless the Digital Certificate is revoked, it will be assumed to represent adequate authority of the Authorized user to bid on behalf of the firm for the tenders processed on the Electronic Tender Management System of Government of Maharashtra as per Indian Information Technology Act 2000. The Digital signature of this authorized user will be binding on the firm. It shall be the responsibility of partners of the firm to inform the certifying authority or sub-certifying authority, if the Authorized user changes, apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new authorized user. The same procedure holds true for the Authorised Users in a Private/Public Limited Company. In the case, the authorization Certificate will have to be signed by the Director of the Company or the reporting authority of the applicat. For information of the process of application for obtaining Digital Certificate, the contractors may visit the section ‘Digital Certificate’ on the home page of the electronic tendering system. Seal & Signature of the Tenderer 2.3 RECOMMENDED HARDWAE AND INTERNET CONNECTIVITY To operate on the electronic tendering system, the contractors are recommended to use computer system with at least 1 GB RAM and broadband connectivity with minimum 512 kbps band width, windows 7.0, Java 6.10 and I.E.7.0 and above. 2.4 To operate on the electronic tendering system of government of Maharashtra, the computer system of the contractors is required be set up. The contractors are required to install utilities available under the section mandatory installation components on the home page of the system. The utilities are available for download freely from the above mentioned section. The contractors are requested to refer to the e- Tendering toolkit for Bidders available online on the home page to understand the process of setting up the system, or alternatively, contract the helpdesk support team on information/guidance on the process of setting up the system. 3. STEPS TO BE FOLLOWED BY CONTRACTORS TO PARTICIPATE IN THE e-TENDERS PROCESSED BY MAHATENDERS 3.1 PREPARATION OF ONLINE BRIEFCASE All contractors enrolled on the Electronic Tendering System of Government of Maharashtra are provided with dedicated briefcase facility to store documents/files in digital format. The contractors can use the online briefcase before starting the Bid Preparation and submission stage. In Case, the contractors have multiple documents under the same type (e.g. multiple work completion certificates) as mentioned above, the contractors advised to either create a single pdf file of all the documents of same type or compress the documents in a single compressed file in zip or rar formats and upload the same. It is mandatory to upload the documents using the briefcase facility. Therefore, the contractors are advised to keep the documents ready in the briefcase to ensure timely bid preparation. Note: Uploading of documents in the briefcase does not mean that the documents are available to Maharashtra University of Health Sciences, Nashik at the time of tender opening stage unless the documents are specifically attached to the bid during the online bid preparations as well as during decryption. 3.2 ONLINE VIEWING OF DETAILED NOTICE INVITING TENDERS The contractors can view the detailed tender notice along with the time schedule (key Dates) for all the live tenders released by Maharashtra University of Health Sciences, Nashik on the e-Tendering portal on http:/www.mahatenders.gov.in under the organization of Maharashtra University of Health Sciences, Nashik. 3.3 DOWNLOAD OF TENDER DOCUMENTS The pre-qualification/Main Bidding documents are available for free downloading. However to participate in the online tenderer, the bidder must purchase the bidding documents online by filling up details of demand draft (DD) towards the coast of tender form fee. Seal & Signature of the Tenderer 4. General Guidelines for Submission of Tender Please read the following conditions carefully before you fill up and submit the tender form. 4.1 Every bid is to be submitted in two parts, viz., (a) Technical Bid. (b) Commercial Bid. 4.2 Only the Commercial Bid will contain rates. The technical bid must not contain the rates. If it does, then the whole bid will be summarily rejected. 2.1 5. Documents to be submit with Technical Bid (A) Authorisation letter (1) The authorization letter on the letter head of the principal/company allowing their authorised Dealer/ distributor or representative to submit the tender quoting the Tender No. should invariably be attached to the technical bid. (2) Certified-copy of Shop Act registration certificate/ Company Registation document Central Sales Tax /VAT registration, PAN No. & Central Sale Tax/ VAT clearance Certificate/Challan for the period ending attached Dec.2013, must be with the technical bid. (B) ISO Certificate If the manufacturer has ISO / ISI accreditation, the Photo copy of the same may be attached in the technical bid envelope. (C) Earnest Money Deposit (E.M.D) The Technical Bid envelope must be accompanied with the details of bank demand draft of an appropriate EMD amount for the items bid for this Tender. The E.M.D. may be in the form of crossed Account Payee Demand Draft drawn on any Indian Nationalized bank payable at Nashik in favor of “Registrar, M.U.H.S. Nashik”. Tender without E.M.D. will be summarily rejected. (D) Technical Information The relevant product information, Company profile, Technical Specification sheets, Technical Test results should be submitted along with Technical Bid. Failure to submit this information could result in disqualification. (E) Technical Verification Prior to purchase of goods Pre-Bid verification being carried out by Tech.Committee members for which it is to be carried in the premises of the University and demonstration been given for its utility, after due satisfaction the commercial Bid of successful Tenderer will be open. Seal & Signature of the Tenderer (F) Technical Compliance Report Annexure-II Technical Compliance Report as given in Annexure-II must be filled in and submitted along with Technical Bid. (G) Acceptance of Conditional offers are liable to be summarily rejected. Terms and Conditions of Tender. (H) Annexure –III (Check List) 6. Document to be enclosed with commercial Bid Quotation Annexure-III (Check List) duly filled in must be enclosed with Technical Bid. Failure to do so could result in disqualification. The Commercial Bid (Bill of Quantity) must be quoted in B.O.Q. 7. General Terms and Conditions (A) Rates The item rates must be quoted by the bidder in B.O.Q. The rates of the item must be inclusive of all taxes, LBT/Octroi, levies, insurance, transportation of the material and inclusive of supply and testing and on site comprehensives warranty. The period of on site comprehensive warranty of 1 year for equipment is mentioned in Annexure –I (B) Validity of offer The offer should be valid for the period of 4 Months (120 days) from the date of opening of the Commercial tender. (C) Short Listing of Vendor The University will short list technically qualifying vendors and commercial bids of those vendors will only be opened later. The venue, date and time for opening of commercial bid will be intimated at appropriate time to the concerned bidders. (D) Acceptance of tender The University does not bind itself to accept the lowest or any other tender. The University has reserved the right to reject any or all tenders without assigning any reason for the not acceptance. (E) Agreement Acceptance of Purchase Order by the successful tenderer is itself an agreement. A separate agreement between Tenderer and M.U.H.S., Nashik on Hundred rupees bond paper has to be executed and the same must be notarised from authorised notary. The cost of bond paper and notary expenses will be borned by the tenderer. Seal & Signature of the Tenderer (F) Security Deposit The successful tenderer will be required to deposit Security Deposit (S.D.) @ 5% of the accepted value will be in the form of Performance Bank Guarantee (PBG) of any nationalized bank, valid for warranty period, from the date of installtion & commissioning. The Performance Bank Guarantee will be returned back /dischargedonly after successful completion of warranty period from the date of installation and after due certification by the User Department/ HOD Computer Section or the team appointed by the University. (G) Warranty The bidder must give on site comprehensive warranty for USB External Hard Disk (2TB) including all parts. The warranty maintenance period of 1 year will commence from the date of Installation & commissioning and due certification by the team appointed by the University. (H) Terms of Payment will be made by RTGS/Electronic Clearing System on supply and testing of USB External Hard Disk (2TB) & after submission of performance bank guarantee for the 5% of the accepted value, receipt of agreement and after due certification by the User Department/ HOD Computer Section or the team appointed by the University after satisfactory functioning of Tablets. Payment (I) Delivery, Installation & Commissioning The bidder must deliver the material within a 4 weeks from the date of purchase order. The bidder must deliver all the material in one lot, in any case part supply will not be accepted. Installation and commissioning must be completed immediately after the supply of material. In case of delay in delivery, installation and commissioning, the penalty at the rate of One Percent (1%) per weak of accepted value will be charged and will be recovered from payments or Security Deposite (S.D.)/ Performance Bank Guarantee. (J) The material to be supplied should be strictly as per the technical specification mentioned in the Purchase Order. The delivered material will be inspected by the User Department/ HOD Computer Section or the team appointed by the University. The supplier will have to replace the rejected material at their own cost immediately. Inspection Seal & Signature of the Tenderer (K) Increase or Decrease in quantity The quantity of items mentioned in the tender may be increased or decreased. The supplier will not be entitled for any compensation for a decrease in the quantity. In case of increase in the quantity items, the supplier must supply the items at the rates mentioned in the Purchase Order within time. (L) Failure to supply In case the tenderer fails to supply the ordered material within the stipulated time period. The University shall forfeit the E.M.D. amount. (M) Refund of E.M.D. The E.M.D. of disqualified tenderers will be refunded immediately on completion of tender procedure. E.M.D. of qualified tenderer will be refunded after successful installation, commissioning, after receipt of agreement & Performance Bank Guaranty as per Clause 7(H) & 7(J) respectively and certification by concerned authority. (N) Governing Laws & Jurisdiction. 1) The decision of the Hon’ble Vice Chancellor will be treated as a final decision in any leagal complication arising in future. 2) No suit or any legal proceeding with regard to any matter arising in respect of this tender shall lie in any court save the competent city civil court at Nashik. Registrar, Maharashtra University of Health Sciences, Nashik I/We have read all above terms & conditions and here by accept and undertake to be binding to it. Place. : Date : Seal & Signature of the Tendere MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK ANNEXURE – I Technical Specifications of USB External Hard Disk (2TB), Quantity -: 41 Nos. Sr. No. Features 1 Capacity 2 TB 2 Connectiviy USB 3.0 3 Form Factor Portable 4 O.S. Supported Windows XP & Above, MAC OS X 10.4.8 & above Signature of the Tenderer ( Name and Address with Seal) MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK ANNEXURE – II Technical Compliance Report of USB External Hard Disk (2TB) :Technical Specification Capacity 2 TB Connectiviy USB 3.0 Form Factor Portable O.S. Supported Windows XP & Above, MAC OS X 10.4.8 & above Technical Specification Offered / quoted Remarks. Whether complied or otherwise Signature of the Tenderer ( Name and Address with Seal) MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK. ANNEXURE – III Check List for Technical Bid The following documents serially numbered (ie.1,2,3 etc.) on the top of each page, are required to be enclosed along with Technical Bids. Sr. No. 1. Tender Clause No. 5 (A) (1) DOCUMENT NAME ENCLOSED (Yes/No) 2. 5 (A) (2) 3. 5 (A) (2) Central Sales Tax/VAT registration Certificate 4. 5 (A) (2) PAN card Photo copy 5. 5 (A) (2) 6. 5 (B) Central Sale Tax/VAT clearance Certificate / Chalan for the period ending Dec. 2013 Certification of ISO/ISI 7. 5 (C) Earnest Money Deposit Rs. 9,000/DD No.= _____________________ Bank Name = 8. 5 (D) Technical Information of the Company and Products 9. 5 (F) Technical Compliance Report 10. 5 (H) This Check List attached to the original tender document and kept in technical bid envelope. 11. - Tender form is downloaded from http:/www.mahatenders.gov.in Website attached form fee Amount Rs.750/DD No.= _____________________ Date Bank Name – Page Serial No. Principal Manufactures authorization letter/ Certificate of Dealership Shop Act Registration Certificate/ Company Registation document. Signature of the Tenderer (Name and Address with Seal) MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK Bill of Quantity (B.O.Q.) (To be kept in Commercial Bid) The Rates of USB External Hard Disk (2TB):Sr. No 1. Name of the Items (Detailed Technical Specifications as per Annexure-I attached to the Tender Form) USB External Hard Disk (2TB) Qty. Rate (Rs.) per unit inclusive of all taxes, LBT, levies, insurance, transportation, commissioning Comprehensive 1 Year. Total Amount (Rs.) installation, & Onsite Warranty of 41 Nos. Signature of the Tenderer (Name and Address with Seal)
© Copyright 2024