WESTERN ONTARIO GENERAL SERVICE – AREA 86 FALL ASSEMBLY – OCTOBER 24-25 & 26, 2014 HILTON HOTEL, 300 KING STREET, LONDON, ONTARIO www.area86aa.org Friday, October 24, 2014 8:00 pm. Open speaker meeting Suite 300 Saturday, October 25, 2014 8:00-8:45 Registration Grand Ballroom-East Foyer (2nd Floor) 8:45-9:00 Welcome, Serenity Prayer Grand Ballroom West/Centre (2nd Floor): Dale Sharp 9:05-10:15 Workshops (3rd Floor): Secretaries & Treasurers Suite 300 Cooperation w/Prof. Com. Duke of Edinburgh Treatment Duke of Connaught nd Intergroup/Literature (2 floor) Grand Ballroom Remote Comm/Spec Needs Windsor Club room Correctional Facilities Prince of Wales Area Archives Committee Boardroom II Patricia Salter & Paul Mooney Jean Cunnane & Bill MacDonald Chris Stapley & Judy Ethridge Fredy Mendoza Janice Fiddick & Scott Nicholl Rob MacDonald & Clement Cann John Porteous & Past Delegates 10:15 - 10:30 Break: 10:30 - 11:45 Workshops (3rd Floor): Public Information Duke of Connaught Concepts (4 – 6) (2nd floor) Grand Ballroom Traditions (4 – 6) Prince of Wales Grapevine Duke of Edinburgh Bridging the Gap Suite 300 Newsletter/Website Windsor Club room Archives Duke of Albany Marc Godbout & Nelson McCready Paul Haynes & Percy Graves Dean Thrasher & Martin Aire Sandi Wright & David Tessier Ken Filsinger & Clement Cann Jeff Stevens & Nancy Watt John Porteous & Rosemary Harris 11:45 - 1:15 Lunch There is a Hospitality Suite hosted by District 11 in the 1:15 - 2:15 Open Assembly (2nd Floor) Grand Ballroom West/Centre Twelve Concepts Denise H. Approval of the Agenda Approval of the Minutes of the 2014 Spring Assembly Self-Support Collection Secretary / Registrar’s Report Patricia Salter Alternate Delegate’s Report Fredy Mendoza Delegate’s Report Jim Wilson 1. 2. 3. 4. 5. 6. 7. 2:15 - 2:30 Break 2:30 - 3:30 Area Subcommittee Reports: 3:30 - 4:00 Bridging the Gap Executive Suite. Written and electronic copies to Secretary Clement Cann G.S.O. WESTERN ONTARIO GENERAL SERVICE – AREA 86 FALL ASSEMBLY – OCTOBER 24-25 & 26, 2014 HILTON HOTEL, 300 KING STREET, LONDON, ONTARIO www.area86aa.org 4:00 - 4:15 Break: 4:15 - 5:15 Workshops (3rd Floor) G.S.R. School (2nd floor) D.C.M. School Alternate D.C.M. School Area Sub-Com.Chairs AA Video’s Grand Ballroom Duke of Edinburgh Windsor Club room Boardroom II Suite 300 Martin Aire & Dean Thrasher Jim Wilson & Clement Cann Fredy Mendoza Dale Sharp & Paul Mooney Percy Graves & Paul Haynes 5:15 - 6:00 Break 6:00 - 7:30 Banquet (Buffet) 7:30 - 7:45 Break 7:45 - 9:00 Speaker: Grand Ballroom West/Centre Clement Cann Corrections Coordinator G.S.O. (Chaired by Panel 64 Delegate Jim Wilson) 9:00 - 9:15 Break 9:15 - End ASK-IT-BASKET Grand Ballroom West/Centre Chairperson: Delegate Jim Wilson with Past Delegates & Clement Cann Grand Ballroom East Sunday, October 26 , 2014 7:30 - 8:30 Open A.A. Meeting: Grand Ballroom West/Centre District 18 8:00 - 9:00 Registration Grand Ballroom East Foyer (2nd Floor) 9:00 - 10:00 Reconvene the Assembly Grand Ballroom West Centre Open Meeting with Moment of Silence followed by the Serenity Prayer 1. 2. 3. 4. 5. Twelve Concepts Roll Call of the Assembly Correspondence 2014 Financial Statement Self-Support and District Announcements Patricia Salter Paul Mooney 10:00 - 10:15 Break 10:15 - 11:30 District Committee Members Reports: Written copies to Secretary 11:30 - 12:00 General sharing session 12:00 - 1:00 Lunch There is a Hospitality Suite hosted by District 11 in the Executive Suite. WESTERN ONTARIO GENERAL SERVICE – AREA 86 FALL ASSEMBLY – OCTOBER 24-25 & 26, 2014 HILTON HOTEL, 300 KING STREET, LONDON, ONTARIO www.area86aa.org 1:00 - 1:30 Corrections Presentation Clement Cann G.S.O. 1:30 - End (Breaks will be taken if and when necessary) Old Business: 1. Update the area Inventory and motions to appoint adhoc committee to review Inventory survey. New Business: 1. The Delegate will be responsible to select a speaker to attend 2015 Pre-Conference Spring Assembly. Prior approval from the Area Assembly for expenses must be obtained. “Motion to approve expenses for 2015 Pre-Conference Spring Assembly Speaker” 2. Motion that The Area chairperson form as adhoc committee to review the structure and operating procedures. As per our current SOP’s. 3. The Area committee recommends To request A.A. World Services to add the words “Area Registrar, if applicable” to the distribution list on the bottom of the Alcoholics Anonymous Group Information Change Form (F-28) to make it “FOUR WAYS TO RETURN THIS FORM”. 4. The area committee recommends To request A.A. World Services to add the words “Area Registrar, if applicable” to the distribution list on the bottom of the Alcoholics Anonymous New Group Form (F-30) to make it “FOUR WAYS TO RETURN THIS FORM”. 5. The area committee recommends To request A.A. World Services to add the words “Area Registrar, if applicable” to the distribution on the bottom of the A.A. English District Committee Member & District Committee Member Chair Change Form (F-43). 6. Notice of Motion from Park Group to District 10, Area 86, regarding Area 86 Map expenditure. That park Group proposes that the new copy of the area districts be printed as required and that Mr. Ken F. of District 25 be reimbursed for the cost of creating the map. We further propose that the map be up dated every 5 years, as required for the next new panel and that the fall assembly in year 4 of the then current panel approve the expense in its creation. 7. Does Area 86 wish to participate with the other 9 Areas to host an Eastern Canada Region Hospitality Suite at the 2015 International Convention in Atlanta. Each Participating Area will contribute $250.00. 8. Election a Candidate for the Trustee at Large Canada. Current Delegate Jim Wilson to conduct Election process. Other Items: 1. Closing comments – Adjournment WESTERN ONTARIO GENERAL SERVICE – AREA 86 FALL ASSEMBLY – OCTOBER 24-25 & 26, 2014 HILTON HOTEL, 300 KING STREET, LONDON, ONTARIO www.area86aa.org Motion to Close the Assembly Close with Declaration of Unity followed by the Lord’s Prayer. This we owe to A.A.’s future: to place our common welfare first; to keep our Fellowship united. For on A.A. unity depend our lives and the lives of those to come. Yours in service, Dale Sharp Panel 64 Chairperson Area 86 Western Ontario Upcoming Area 86 Meetings – 2014 Area 86 Committee Meeting January 17, 2015 District 2 W ill be held at St Marks Lutheran church 825 King St. W. Kitchener Ontario Meeting starts at 10am. Accommodations are at the Comfort Inn 190 Weber st. N Waterloo ON. N2J 3H4 Rooms are booked under WOGS. Call 1-519-747-9400 Block will be held until December 9, 2014. Rates are $105.99 plus tax. Area 86 Committee Meeting May 9, 2015 District 6 Area 86 Committee Meeting August 8, 2015 District 5 Area 86 Committee Meeting December 5, 2015 District 12 Pre-Conference Spring Assembly-March 20th-21st & 22nd 2015 Rooms are booked under Group Reservation W.O.G.?. Rooms must be booked on or before February 20th, 2015 in order to receive the preferred room rate. ($119.00/night + 13% HST = $134.47) Register for rooms on the Area 86 website (area86aa.org) or Phone 1-800-210-9336 or 1-800-445-8667 Agenda Items must be received by the Area Chairperson on or before January 20th 2015 ************************************************************* Area 86 Assemblies are at the London Hilton, 300 King Street, (King St & Wellington St. N), London, Ontario, Phone 1-800-210-9336 or 1-800-445-8667