1. No category

OPEN TO INTERNAL AND NON-REPRESENTED
MEMBER STATES CANDIDATES
Position Title
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Duty Station :
Classification :
Type of Appointment :
Estimated Start Date :
Procurement and Logistics Officer
Kinshasa, Democratic Republic of Congo
Official, Grade P2
Fixed term, one year with possibility of extension
As soon as possible
Closing Date
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October 31, 2014
Reference Code
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VN2014/107(O)-INT
Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be
favorably considered:
Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Burundi, Cambodia, Cape
Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El
Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya,
Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia,
Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint
Vincent and the Grenadines, Seychelles, Slovenia, Somalia, Suriname, Swaziland,
Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen
Applications from qualified female candidates are especially encouraged.
Context:
Under the overall supervision of the Chief of Mission (CoM) in Kinshasa, Democratic
Republic of Congo and the direct supervision of the Senior Resources Management Officer
(SRMO) and in collaboration with the Global Procurement Supply Unit/Field Procurement
Unit at the Manila Administrative Centre, the successful candidate will be accountable and
responsible for ensuring the appropriate implementation of Instructions, Regulations and
Rules which govern IOM management of resources related to procurement in the Mission
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and sub-offices. The successful candidate will be responsible and accountable for providing
support to ongoing activities with procurement and logistics services.
S/he will also contribute to providing recommendations aiming at increasing effectiveness
and efficiency of the procurement management in the DRC.
Core Functions / Responsibilities:
1.
Coordinate with the COM and SRMO on the strategic planning for procurement and
logistical needs.
2.
Assist in the implementation of procurement, logistics, facilities maintenance, asset
administration, warehousing and transport support within established internal control
mechanisms.
3.
Identify transport companies and deploy effective and reliable vehicles for
transporting personnel, materials and equipment needed in programme
implementation.
4.
Carry out road assessment missions and certify that the conditions of roads are
adequate enough for the movement of people and supplies.
5.
Monitor and update information/database for vendor/contractor accreditation and
evaluation process to ensure availability of pool reliable vendors and contractors to
address the needs of the country.
6.
Contribute in the preparation and implementation of permanent instructions for
procurement, warehouse operations and asset administration that are compliant to
IOM's general instructions, policies and procedures and donor requirements.
7.
Establish tracking system to account for commodities, supplies, equipment and
project's assets in various sub-offices. Monitor tracking system and ensure that it is
functioning properly.
8.
Assist in providing response capacity to the operational demands of IOM DRC.
9.
Assist the programme management in preparing and issuing call for proposals and
bidding documents for the tendering of the project. Verify if proper biddings are done
transparently and in accordance with the set rules and regulations under the Field
Procurement Manual.
10.
Train and supervise procurement and logistics assistants in DRC ensuring that they
conform to established procedures and assist in producing monthly and regular
reports.
11.
Organize and maintain proper procurement and filing systems as well assist SRMO
in records keeping management in relation to the projects.
12.
Perform such other duties as may be assigned.
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Required Competencies
Behavioural
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Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning; communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal
gender participation;
Displays awareness of relevant technological solutions;
Works with internal and external stakeholders to meet resource needs of IOM.
Technical
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Effectively applies specialized knowledge of logistics and procurement to timely
source goods and services;
Effectively works with vendors and service providers in compliance with IOM
procedures to secure cost-effective quality solutions for IOM.
Required Qualifications and Experience
Education
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Master’s degree in Business Administration, Management, Logistics, Procurement or
a related field from an accredited academic institution with two years of relevant
professional experience; or
University degree in the above fields with four years of relevant professional
experience.
Experience
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Strong technical experience in procurement and logistics at an international level;
Diverse experience working on complex projects, specifically meeting timelines and
milestones;
Experience living and working in Phase 3 security environment;
Knowledge of asset management processes and procedures.
Languages
Fluency in English and French is required.
Note:
1. Appointment is subject to funding confirmation.
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How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by October 31, 2014 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly filled
in and submitted with a cover letter not more than one page specifying the motivation for
applications.
Only shortlisted candidates will be contacted. You can track the progress of your application
in your personal application page in the IOM e-recruitment system.
Posting period:
From 17.10.2014 to 31.10.2014
Requisition: VN 2014/107 (O) – Procurement and Logistics Officer (P2) - Kinshasa, DRC (54614939)
Released
Posting: VN 2014/107 (O) – Procurement and Logistics Officer (P2) - Kinshasa, DRC (54614940)
Released
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