1. No category

OPEN TO INTERNAL AND NON-REPRESENTED
MEMBER STATES CANDIDATES
Position Title
:
Duty Station :
Classification :
Type of Appointment :
Logistics Officer
Estimated Start Date
:
Juba, South Sudan*
Official, Grade P2
Special short term,
Six months with possibility of extension
As soon as possible
Closing Date
:
February 20, 2015
Reference Code
:
SVN2015/22(O)-INT
Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be
favourably considered:
Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Burundi, Cambodia, Cape
Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El
Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya,
Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia,
Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint
Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland,
Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen
Applications from qualified female candidates are especially encouraged.
Context:
Under the overall guidance of the Head, Logistics and Procurement and the direct
supervision of the Procurement and Logistics Officer, the successful candidate will be
accountable and responsible for ensuring the appropriate implementation of instructions and
policies governing the management of resources related to procurement and logistics in the
mission. The successful candidate will be responsible and accountable for providing support
to ongoing activities with procurement and logistics services. S/he will also contribute to
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providing recommendations aiming at increasing effectiveness and efficiency of
procurement and logistics management of South Sudan.
Core Functions / Responsibilities:
1.
Coordinate with the Head, Procurement and Logistics on strategic planning for
procurement and logistics needs.
2.
Manage and conduct logistical activities, with the following main activities:
warehousing, shipping, and logistical support for the Rapid Response Team,
Displacement Tracking and Monitoring (DTM) and Health Unit.
3.
Develop and maintain accurate warehouse inventories by keeping track of all
warehouse transactions using Access and Excel software.
4.
Assist in the implementation of procurement, logistics, facilities maintenance, asset
administration and transport support within established internal control mechanisms.
5.
Liaise with project managers and heads of sub-offices regarding logistics and service
requirements. Generate reports as necessary. Propose and implement strategic
adjustments towards increasing the effectiveness and accuracy of all logistic
activities.
6.
Take responsibility for planning, implementation and monitoring aspects related to
logistical needs of the units supported.
7.
Contribute in the preparation and implementation of permanent instructions for
procurement, warehouse operations and asset administration that are compliant with
IOM’s general instructions, policies, procedures and donor requirements.
8.
Participate in logistics/operational coordination meetings.
9.
Follow-up and liaise with the Logistics & Procurement Unit on purchase orders status
and keep project managers/requesters abreast of estimated delivery times or any
changes that may affect or modify the pre-determined delivery conditions. Ensure all
expected merchandise is received in accordance with purchase order (PO)
specifications, and that all goods are in good condition.
10.
Conduct PRISM transactions using the Materials Management Module.
11.
Manage and supervise staff dedicated to the above duties and responsibilities.
12.
Travel to program sites in the region to perform logistics evaluations, if necessary.
13.
Perform such other duties as may be assigned.
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Required Competencies
Behavioural
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Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning; communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal
gender participation;
Displays awareness of relevant technological solutions;
Works with internal and external stakeholders to meet resource needs of IOM.
Technical
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Effectively applies specialized knowledge of logistics and procurement to timely
source goods and services;
Effectively works with vendors and service providers in compliance with IOM
procedures to secure cost-effective quality solutions for IOM.
Emergency and Crisis
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Works effectively in high-pressure, rapidly changing environments;
Coordinates actions with emergency response actors and making use of
coordination structures;
Supports adequate levels of information sharing between internal units, cluster
partners, IOM and other emergency response actors;
Establishes and maintains effective relationships with implementing partners;
Makes correct decisions rapidly based on available information.
Required Qualifications and Experience
Education
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Master’s degree in Business Administration, Management, Logistics, Procurement or
a related field from an accredited academic institution with two years of relevant
professional experience; or
University degree in the above fields with four years of relevant professional
experience.
Experience
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Experience in procurement and logistics operations;
Excellent level of computer literacy and good knowledge of SAP/PRISM;
Experience working on complex projects, specifically meeting timelines;
Knowledge of asset management processes and procedures;
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
Knowledge of IOM internal procurement and financial rules, IOM’s SAP/PRISM
elements as they apply to procurement and logistics is an advantage.
Languages
Fluency in English is required.
Note:
*With possible relocation to other duty stations in South Sudan.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by February 20, 2015 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly filled
in and submitted with a cover letter not more than one page specifying the motivation for
applications.
Only shortlisted candidates will be contacted. You can track the progress of your application
in your personal application page in the IOM e-recruitment system.
Posting period:
From 13.02.2015 to 20.02.2015
Requisition: SVN 2015/22 (O) - Logistics Officer (P2) - Juba, South Sudan (54639419) Released
Posting: SVN 2015/22 (O) - Logistics Officer (P2) - Juba, South Sudan (54639420) Released
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