Logistical Considerations Dialogue on Safety and Security Cape Town 25 – 27 February 2015 Dear participant, We are excited to welcome you to Cape Town for your participation in the third meeting of the Security Dialogues project. We have prepared this brief document to provide you with logistic and presentation details of the event and other information that could be useful for your stay in Cape Town. • Event location Double Tree by Hilton Hotel – Cape Town 31 Brickfield Road Woodstock Cape Town 7935 For more information please visit: http://doubletree3.hilton.com/en/hotels/south-‐africa/doubletree-‐by-‐hilton-‐ hotel-‐cape-‐town-‐upper-‐eastside-‐CPTUEDI/index.html If APCOF arranged your travel and accommodation, you will also stay in this hotel. • Event schedule Wednesday, 25 February 2015 Registration: 08:30 – 09:00 Dialogue: 09:00 – 16:45 Thursday, 26 February 2015 Registration: 08:30 – 09:00 Dialogue: 09:00 – 16:30 1 Friday, 27 February 2015 Registration: 08:30 – 09:00 Dialogue: 09:00 – 13:15 Public Event: 15:30 – 18:30 ∗ • • Speaker and facilitator briefs With an aim of providing you with a dynamic and interactive dialogue, discussion panels will be held consisting of a facilitator and a certain amount of speakers. If you are a speaker then please note the following: o Please provide a brief presentation highlighting only key arguments and/ or findings of 10 minutes (in total). o Screen facilities will be made available for those who would like to use power point as a guide for presentations. o You are encouraged to use power point presentations, as this will assist the interpreters and those recording the discussions. o Please e mail your power point presentation to Lorenzo Wakefield ([email protected]) by Friday, 20 February 2015. o In keeping with the theme of a dialogue, you will be posed with questions from the facilitator of your panel discussion and the audience present. o We will also be filming short interviews and podcasts with selected speakers. This will be uploaded on various internet webpages and serve as a tool to capture the proceedings. We respect every speakers’ privacy and will not record an interview without your consent. We do encourage you to take part in these short interviews after you have made a presentation. If you are a facilitator then please note the following: o You will be given a document with the biographical information of each speaker in the panel discussion. This should be used to introduce a speaker. o You will have to pose the first round of questions to the speakers, based on what they presented – with a view to facilitate a discussion. o You will have to maintain a strict time limit for each topic presented and manage how the time is spent within the allocation provided in the programme. o You will have to facilitate a round of questions from the audience. Should there be time for a second round, then you will have to manage this as well. Simultaneous interpretation The official languages of the dialogue will be English, Spanish and Portuguese. During the two and half days of the event, we will provide ∗ More information on the public event will be discussed later in the document 2 • • simultaneous English-‐Spanish interpretation. There will also be simultaneous Portuguese interpretation on 26 and 27 February 2015. For this reason we ask all speakers and facilitators to please speak audibly. All participants will have to pose questions by way of a microphone throughout the event. There will be no simultaneous interpretation at the public event on the afternoon of the 27th of February 2015. Public Event We will be hosting a public event under the title: “Inequality, Safety and Development: A conversation and open discussion.” This event will take place at the District 6 Museum’s Homecoming Centre in Buitenkant Street, Cape Town on 27 February 2015 at 15:30. Vuyiseka Dubula will facilitate this event and she will be in conversation with Justice Albie Sachs (retired Judge of the Constitutional Court of South Africa), Dr. Robert Muggah (Igarape Institute), Mukelani Dimba (Open Democracy Advice Centre) and Prof. Edgar Pieterse (African Centre for Cities, University of Cape Town). A shuttle will be organized to transport delegates from the hotel to the Homecoming Centre and back to the hotel. The shuttles for the public event will depart from the hotel at 15:00. All delegates are to be in the hotel foyer by 14:45. Snacks and drinks will be available at the public event. Food and Subsistence allowance If APCOF facilitated your travel and accommodation, then you will receive the following: o Accommodation for the duration of the dialogue; o Breakfast and dinner (with one non-‐alcoholic beverage) at the hotel for every night that you will stay; and o Ground transportation associated with the event. At no point is the consumption of alcoholic beverages included. The purchasing of alcoholic beverages will be at your own cost. You will also be liable for your own dinner cost should you wish to eat at any other restaurant. A sit-‐down lunch at the hotel restaurant will be provided for all conference delegates on 25, 26 and 27 February 2015. 3 • • • Local Transport to and from the airport If APCOF facilitated your travel and accommodation arrangements, then a shuttle service will be provided to and from the airport for you. Someone at the arrivals hall with a name board will be waiting for you upon arrival. In the unlikely event that you do arrive at the airport and no one is there, then please contact Asanda Conjwa at 072 492 7240. Travel time between the airport and the hotels depends on the time and day of the week. On average it should take around 20 minutes. Official taxi services at the airport costs on average 250 South African Rand, one way. Exchange Rate South African Rand is the official currency. No foreign currency is accepted in South Africa. All major international credit cards (Mastercard and Visa) are generally accepted for payment. The current exchange rate is as follows: United States: US$ 1 = R11.7 (or R1 = US$ 0.084) Mexico: MXN Peso 1 = R0.78 (or R1 = MXN Peso 1.27) Colombia: COP 1 = R0.005 (or R1 = COP 202) Brazil: Real 1 = R4.16 (or R1 = Real 0.24) Kenya: KES 1 = R0.12 (or R1 = KES 7.77) Mozambique: MZN 1 = R0.34 (or R1 = MZN 2.87) Namibia: NAD 1 = R1 (or R1 = NAD 1) Exchanging foreign currency in South Africa can be expensive and time consuming. You would need to carry your passport and plane ticket when exchanging foreign currency. Personal Safety Considerations As in all large cities, it is important to take precautions when traveling around the city and to always make sure to abide by the following personal safety recommendations: o Take care in highly transited areas, such as stations, bus stops, metro stops, and taxi ranks and never leave your luggage unattended. o Avoid certain dangerous areas at night (the hotel can easily provide information on this matter). o Only use a taxi service with a working meter. You can normally access them from outside the hotel. Alternatively, the hotel might be in a position to arrange a taxi service for you. o Carry only the money you need and do not carry multiple credit and debit cards at once. o Leave important documents (passports, plane tickets, etc) in the hotel safe. 4 • • o At all times carry a copy of your passport and travel insurance policy. o If you are a victim of theft, try to remain as calm as possible, do not resist and simply hand over what is being requested. o For emergencies in South Africa dial 10111. Other information o Power outlets in South Africa are 230V (50Hz). Please see: http://www.worldstandards.eu/electricity/plugs-‐and-‐sockets/m/ for more information. European plug convertors are available in many stores in Cape Town and at the airport. o All of the embassies in South Africa are located in Pretoria and not in Cape Town. There might be a consulate in Cape Town. Please check online whether there is a consulate of your country in Cape Town. Questions or further information In case of questions or if you are in need of further information please contact Asanda Conjwa ([email protected]) or Lorenzo Wakefield ([email protected]). 5