Oxfam Novib
Job Profile
Job Title
Organisation
Levels
Duration
Duty Station
Type of Contract
Reporting to
Supervises
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Funding Associate
Oxfam Novib, Country Office Islamabad
E2 (433,040) Gross per annum divided in 12 installments.
12 months
Islamabad, Pakistan
Fix Term National Contract (Project)
Institutional Funding Coordinator
Not Applicable
Oxfam Novib Mission:
Oxfam Novib is based in Netherlands with field offices in different countries in Asia and
Africa. We work with poor men and women, local organizations, private sector
organizations and governments aiming to ridding the world of poverty and injustice. We
have a conviction that people are capable of building a livelihood without poverty on their
own, once given the chance to do so. This is why Oxfam Novib support local initiatives in
developing countries to lobby with governments and companies to take into account the
interests of the poorest people. We believe that poverty and injustice are global problems.
They are about unjust economic and political relationships. That is why all the Oxfams are
working together to have more influence and achieve more in our struggle for a just world
without poverty. For more details about Oxfam Novib, please visit our web site
www.oxfamnovib.nl
Core Function/objective of the position:
The core objective of the position is to assist IFC in ensuring that the CO Pakistan funding
record (soft & hard) is updated on regular basis. Management of system SAP, keep up to
date it and generating reports for responding to grant queries raised from Head Office and
quarterly overview external funding in SAP. In addition this aims to provide support to the
IFC in reviewing donor financial reporting in accordance with reporting guidelines of Oxfam
Novib and grant conditions.
Main Task and Responsibilities:
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Maintaining and updating donor contracts excel matrix of all contracts;
Administration of Grant Management Module in SAP (a grant management system);
Process all information received from SAP in contracts matrix;
Assist IFC to ensure grant proposals and reports are submitted by relevant program
staff in accordance with donor guidelines and standards;
Preparing MOU extension requests;
Respond to grant queries raised from Head Office and quarterly overview external
funding in SAP;
Coordination with Finance and Programme officials for timely handling of grants
related matters, donor approvals and memos;
Keep upto date the office files and miscellneous reports pertainign to funding section;
Any other task assigned by Line manager.
Internal Contacts:
 With Institutional Funding Coordinator for overall steer and guidance
 With relevant Finance Officers, Administration officer (SAP) on information
gathering & sharing
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 With all members of the Country Programme especially with (1) Sustainable
Livelihoods Team (3) Humanitarian Team (4) Programme Support (Admin, Logistics,
HR, IT and Security).
External Contacts:
 Donor financial persons;
 Country Office Auditor and Project Auditors.
Required Qualification and Experience:
 Minimum Qualification is graduate degree from any recognised university in finance
related discipline
 Minimum 2-3 years of experience of financial monitoring & handling grant MIS
preferably in non-profit sector;
 Experience of working on grants in the light of donor requirements/guidelines
 Experience in reviewing project budget, risk assessments from financial perspective;
 Experience of working in an non-profit sector is not essential but will be given
preference;
 Some basic knowledge of donor reporting writing, concept notes, proposal and fund
raising;
Who Should Apply for this Position?
Oxfam Novib believes in maintaining diversity of its human resources. We encourage
women and persons from disadvantage groups having relevant experience to apply. We are
looking for the following skills and experience:
 Solution oriented, supportive, adaptable and flexible personality;
 Excellent analytical skills;
 Ability to meet deadlines and willingness to travel within Pakistan on short notice;
 Understanding of finance record keeping and management information system for
non-profit sector;
 Fluent in written/spoken English;
 Adequate knowledge of Accounting Softwares;
 Good command on MS Word packages particularly MS excel;
 Computer literate, Proficient users of spread sheet and word processing software;
Competency profile
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Co-operation
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Planning and organisation
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Written communication
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Analysis
Level 3
Level 3
Level 2
Level 3
Application procedure:
We are thankful for your kind interest to work with Oxfam Novib. We encourage you to apply
for this post before the closing date. Oxfam Novib will screen applications on daily basis
until we find an appropriate candidate to fill this post. Please send your Motivation
letter with CV at the earliest. The closing date for the post is April 17th 2015.
Oxfam Novib is an equal opportunity organization. Women & Minorities are encouraged to
apply. Please send your application in writing, including a motivation letter and curriculum
vitae to the following address (Email Address: [email protected]
Only short-listed candidates will be contacted.
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Please clearly write the title of the position in Subject of your email “Application for the
Post of Funding Associate”.
Only short-listed candidates will be contacted.
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