Executive Assistant to the President What we can offer you       a competitive salary of $61,969.96 per annum a remote living allowance of approximately $2800 per year assistance with Housing and salary sacrifice of rent support to obtain further education in your sector 6 weeks annual leave per year 9.5% Superannuation Who Is The Team? This position will be based in Tennant Creek and is responsible for providing confidential and professional executive support to the President, Elected members and the Executive Team to ensure the efficient flow of administrative and governance processes. This position takes direction from the President but formally reports to the Chief Executive Officer. This role is required to liaise with internal and external customers to provide a high level of customer service and communication to government departments, non-government organisations and the Tennant Creek community. What will you do?           Provide confidential and professional administrative support to the President, Elected members and the Executive Team, including researching background information and drafting appropriate responses to correspondence Manage and maintain an effective and accurate diary and coordinate meetings Ensure the President is properly briefed and has all information required prior to attending functions/appointments Ensure a high level of discretion, maturity, diplomacy and judgment in responding to inquiries arising from residents, Members of Parliament, Elected members and Council Staff Preparation of the monthly President’s report for the Council Agenda Work with the appropriate staff to coordinate the President’s liaison and responses to media matters Establish and maintain a series of templates and processes to efficiently, effectively and consistently process Presidential correspondence in line with corporate branding Liaise with the Chief Executive Officer and the general public to coordinate activities and maintain free flowing accurate communication Assist to maintain a positive and open relationship between the President, Council Members and the Executive Management Team of Council Help promote the image of Council in all dealings with the Communities and promote and actively contribute to organisational customer service initiatives       Ensure a customer driven approach by seeking regular feedback to ensure that community needs are being met and take appropriate action based on the feedback to promote best practice customer service at all times Other duties, projects and activities as required to ensure effective and efficient operations of administration and the President’s requirements Follow defined occupational health and safety legislation, policies and procedures Follow defined records management practices, policies and procedures Some out of hours work to assist with meeting preparation, minutes taking, etc. As Council conducts every second meeting in Communities across the region, some overnight travel is required. Who are you and what is you experience? Essential Criteria          Demonstrated extensive experience in a similar role, with strong accuracy Demonstrated capacity in administration processes and procedures, including high level minute taking and agenda preparation capabilities Demonstrated capacity in customer service excellence Ability to recognise sensitive information and maintain a high level of confidentiality High level written and verbal communication skills with demonstrated ability to write detailed formal reports and proposals Excellent organisational skills with the ability to prioritise tasks and meet conflicting deadlines Strong initiative and ability to work with minimal supervision Ability to recognise problems/issues, analyse, formulate and implement appropriate solutions Commitment to the development of strong working relationships between the Local Government, the Barkly Regional Council, Northern Territory Government and the Local Boards Desired Criteria     Current knowledge of the Northern Territory Local Government Act and other relevant legislation Relevant business Administration qualification is desirable Experience in Local, State/territory Government processes A current driver’s license The selection criteria for this position must be addressed for your application to be considered. All completed applications are to be emailed to HR at [email protected] by Sunday 14th June 2015. Should you wish to discuss this position further, please contact us on (08) 8962 0000.