OFFICE OF THE Director Technical Reconciliation Energy Department, Lahore 32-C Jail Road, Lahore. TENDER NOTICE FOR SUPPLY OF GENERATOR FOR THE YEAR 2014-15 Sealed tenders / bids are invited from the sales tax and income tax registered firms for the supply of the under noted Generator so as to reach the office of Director Technical Reconciliation, Govt. of the Punjab, Energy Department, 32-C Jail Road, Lahore at 2:00 pm on 06-05-2015. The tender will be opened in the presence of bidders representatives on the same day at 2:30 pm. Full particulars of each item and terms & conditions are given in the tender notice. In case any further clarification regarding tender, please contact the undersigned during office hours Generator 1 10 KVA Diesel Generator (including ATS Panel, Canopy, Power Cable, fitting, earthing, installation / configuration). Prime Output: 8KW / 10 KVA Standby Output: 9KW / 11 KVA Voltage: 400 / 230 V Phase: 3-Phase 4-Wires Rated Power Factor: 0.8 (lagging) Maximum Output Current: 43 Amp. Manufacturer: Cummins, Mitsubishi, F.G. Wilson, Siemens. SDMO or equal Warranty: 01 year. Tender Price Rs. Due on Earnest Money Rs. F.O.R Description Quantity Sr. # Tender No. AMI/03/2015 01 Conditions: 1. 2. 3. 4. 5. 6. The delivery of the afore mentioned items shall be required immediately, so the lowest technical compliant bidder should be in a position to deliver the aforesaid items immediately after award of the contract ( at most within a week) Quoted prices must be inclusive of all taxes and other charges/expenses like handling, loading, and transportation etc. Quoted prices must also be inclusive of cost for the free maintenance of above mentioned items during warranty period of one year. Quoted price shall be valid for Three (3) months from the opening date of the bids. Income tax and GST will be deducted as per rules Energy Department has the right to cancel the tender inquiry without assigning any reason thereof PAYMENT: 100% payment of the total value of the bill/purchase order will be released subject to: 6.1 Completion of the delivery in accordance with the specifications mentioned in the Purchase Order; 6.2 Submission of Bank Guarantee (to be issued by any renowned schedule bank) being 10% of the total bid value for the warranty period. Guarantee shall be released after successful completion of warranty period. Failing to submit the Bank Guarantee 10% of the bids value, bidder shall be liable to deposit 10% amount of the bid value with Directorate of Reconciliation Cell, Energy Department which shall be retained by Energy Department till to the successful completion of warranty period. 7. SEALING AND MARKING OF BIDS. The bids shall be submitted in sealed envelope on the following address, clearly showing the name of tender and enquiry number: Director Technical Reconciliation, GOVERNMENT OF THE PUNJAB, ENERGY DEPARTMENT, 32-C Jail Road, LAHORE 08. EARNEST MONEY: (Refundable in case of failure to win the tender) The Bidder shall furnish as part of his bid, a Call Deposit/Pay Order equivalent to 2% of the total bid value as Earnest Money crossed in favor of “Director Technical Reconciliation, Govt. of the Punjab, Energy Department,”. Any bid not accompanied by Earnest Money shall be rejected without any right of appeal. In case of cancellation of Purchase Order as default of the Supplier the earnest money shall be forfeited in favor of Energy Department. 09. PENALTY: For failure to comply with the delivery schedule of Purchase Order (s), to be issued against this tender, a penalty will be imposed on defaulting Supplier as under: 09.1 1% of the cost of entire purchase order or of such item as remains un-supplied/un-completed for every day up to maximum of 5% for 10 days exceeding the delivery period. 09.2 If the item is not supplied even after payment of penalty for 10 consecutive days Directorate of Reconciliation Cell Energy Department reserves the right to cancel the purchase order and to purchase required equipments from elsewhere at risk and cost of the defaulting Supplier. 10. All bids should include: 10.1 Company’s profile, list of clients with their telephone number and address. 10.2 Copies of Income Tax and Sales Tax registration certificates. 10.3 A call deposit being 2% of the bid value as Earnest Money crossed in favor of “Director Technical Reconciliation” Govt. of the Punjab, Energy Department,” Brochures and other technical material of the quoted equipment. 10.4 11. 12. 13. Bidding Form which can be obtained from the undersigned must also be duly filled in, stamped and signed by authorized representative of the bidder and submitted with the bid to this office. Purchaser- reserves the right to accept or reject any bid under the PPRA Rules No. 35, and to annul the bidding process and reject all bids at any time prior to award of Contract (s) without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or of the grounds for ENERGY Department‘s action. In case of holiday on the closing or opening date, next date shall be considered as closing or opening day, as the case may be. Director Technical Reconciliation 32-C Jail Road, Energy Department Lahore PH # 042-37425915 BIDDING FORM Date: __________/2015 Tender No. AMI/03/2015 OFFICE OF THE DIRECTOR TECHNICAL RECONCILIATION ENERGY DEPARTMENT 32-C Jail Road, LAHORE Gentlemen, 1. Having examined the conditions to Tender and Specifications of Tender No. AMI/03/2015 dated _________/2015, the receipt of which is hereby acknowledged. We, the undersigned, offer to install, supply and deliver in conformity with specifications mentioned in tender documents and conditions of Tender, for the sum of Rs._________________________(Rupees _____________________________). 2. If our Bid is accepted we shall deliver the equipment mentioned in the tender documents within a week from the date of receipt of your Purchase Order. 3. We agree to abide by the terms and conditions of the Tender for the period of one year, from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 4. Until a formal Purchase order(s) is placed, this Bid, together with your written acceptance thereof, shall constitute a binding contract between us. 5. We understand that you are not bound to accept the lowest or any proposal you may receive or to inform us of the rejection of our bid or to give any reasons therefore. Dated this __________________________ day of ________________________________ 2015. Signature _______________________ in the capacity of ______________________________ duly authorized to sign Tender for and on behalf of ______________________________________________________________________________ (NAME OF FIRM IN BLOCK CAPITALS) Complete address: _______________________________________________________________ Fax No.____________________________ Telephone No.________________________________ ______________________ (SIGNATURE ) Witness:1) __________________________________ __________________________________ 2) __________________________________ __________________________________