JOB DESCRIPTION POSITION: DEPARTMENT: RESPONSIBLE TO: ALLOTTED HOURS: REVISED: Administrator Recovery House Executive Director 5 days per week (32-40hrs/wk) 21 April 2015 MINISTRY CONTEXT LIFE Recovery Association is a Christian charity that exists as part of Christ’s church. The person called to this ministry must be in agreement with LIFE Recovery’s confession of faith, mission, vision and core values and must have a passion for this ministry. The incumbent must be in agreement with our Code of Conduct, Community Standards and live a life consistent with it. JOB SUMMARY -PRIMARY FOCUS The Administrator position is responsible for the administration of the charity. You will oversee the reception, new client intake, facilities, day-to-day finances, administration, payroll & human resource as well as providing support to the ED when required. SPECIFIC RESPONSIBILITIES  Answer phone calls  Participates in planning, implementation, monitoring and evaluation of program activities  Participate in leadership team meeting s and minute accordingly  Analyze and screen intake applications of potential clients  Assist new clients with completion of application forms and orient them to the program  Liaise with MHSD to ensure funding in place for clients on income assistance/disability  Network with outside agencies and referral agencies to attract new clients  Participation in the strategic planning of programs  Liaise with staff and volunteers as required  Collaborate in the scheduling of staff and/or volunteers as required  Co-ordinate house and alumni house repairs and maintenance  Oversee record keeping and filing of documents  Oversee timesheets, payroll records and administration of employee benefits  Processing and approval of accounts payable and receivables  Processing bank reconciliation in Simply Accounting and preparation of financial reports  Oversee counting of thrift store money  Processing deposits and depositing at the bank including Thrift Store  Processing Government per-diem funding  Updating ZOHO database  Overseeing charitable receipts data entry  Assist the Executive Director with projects if time permits  Other duties as assigned Job Description Page 1 CORE COMPETENCIES           Commitment – Invested in the goals of LIFE Recovery Confidence – Aware of self and others, handles criticism, accepts mistakes, strong self esteem Integrity – Lives honestly, forthrightly, and with positive values. Listening Skills – Takes time to listen and respond; tunes into people. Poise – Manages stress and workload, treats others without rancour, maintains composure and is polite. Pragmatism – Develops sensible, realistic, practical solutions. Efficiency – Taps and deploys resources economically and effectively. Organization – Plans, schedules, prioritizes, anticipates, and builds solutions. Inspires Confidence – spotlights the work and efforts of others, anticipates needs, is reliable and brings out the best in those around them. Social Agility – astute, understands how to navigate spheres of influence and builds consensus through adept negotiation. STATEMENT OF RELATIONSHIPS The Administrator is a member of the Recovery Home leadership team. The Administrator reports directly to the Executive Director, but works closely with the Addiction Counselors in overseeing the day to day activities of the Recovery Homes. The Administrator works in collaboration with all staff and volunteers to ensure the smooth running of the Recovery Homes. The relationship should be of a servant leader in giving direction and guidance to staff. The Recovery Home program makes use of volunteers, practicum students and outside professionals from time-to-time. The Administrator works collaboratively and gives direction and guidance where required. The Administrator works collegially with the Thrift Store Manager to assist in various administrative, human resource, client and finance matters related to the Store. The Administrator from time-to-time works collegially with the Board of Directors and its committees but still under the authority of the Executive Director. QUALIFICATIONS& EXPERIENCE 1. 2. 3. 4. 5. A degree or diploma in Administration from a recognized, fully accredited university or equivalent training and experience. Experience working within a Recovery program would be an asset. Experienced in using Simply Accounting software and Excel to produce monthly financial statements for the Board. Knowledge of alcohol & drug issues Exceptional oral, written and interpersonal communication skills Strong analytical skills and decision making ability Job Description Page 2 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Demonstrated ability to deal with highly sensitive and confidential material and situations Accurate record keeping Proficient in current Windows and Microsoft based computer operating environment Skills in personnel management Basic First Aid Training Certificate or willingness to obtain it Food Safe Certificate or willingness to obtain it Current Class 5 Drivers License (minimum) Sobriety of at least five years ie., no abuse of alcohol, drugs or other mood-altering chemicals Agreement with LIFE Recovery’s confession of faith and code of conduct Has a reputation of living a lifestyle that honors and uplifts the name of Christ The incumbent must regularly attend and participate in their home church (Heb 10:24-25). The above statements are intended to describe the general nature and level of work performed by people assigned to this position. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 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