PowerPoint
2002
Manual
Internet and Technology Training Services
Miami-Dade County Public Schools
Microsoft PowerPoint 2002
Internet and Technology Training Services, M-DCPS
Contents
How to Design Your Presentation ...........................................................3
PowerPoint Templates ..............................................................................6
Formatting Your Slide Show ....................................................................7
Creating a Title Slide and Agenda Slide ..................................................9
Adding Clip Art to Your Slide ...............................................................10
Preformatting Text and Graphic ...........................................................11
Using Special Text ...................................................................................12
Text with Sub Topics and Text Boxes ...................................................13
Acquiring Pictures—Microsoft Office Online.......................................14
Acquiring Pictures—Capture From the Web .....................................16
Animating Text and Pictures .................................................................17
Introducing Sound Into Shows ..............................................................18
Creating and Printing Your Own Shows ..............................................19
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Microsoft PowerPoint 2002
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Activity 1…How to Design Your Presentation
Be your own Instructional Design Specialist with a little help from Microsoft. The
PowerPoint AutoContent Wizard does exactly that. You can receive help in order to
become informational, persuasive, and make your material into powerful training slide
shows.
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When you start PowerPoint, choose the AutoContent Wizard from the Task
Pane.
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Read the introductory screen.
Click the Next button.
Note that the Progress Indicator now says
Presentation Type on the left.
Push the All button at the top of the page.
Choose a category from those in the right column.
Click the Next button.
Select the type of output (On-screen presentation for class.)
Click the Next button.
In the Presentation title field, type in the name of your presentation, type a footer
if you choose.
Click the Next button.
Click the Finish button.
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Go to the menu bar and pull down View menu to Slide Sorter view to see all of
your slides.
Go to the menu bar and pull down View menu to Normal view.
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Activity 2 My Presentation
Now is the time to plan. You may want to use the following format to record your ideas.
TITLE: ________________________________________________________________
TOPIC 1: ______________________________________________________________
SUB TOPIC A: _____________________________________________
SUB TOPIC B: _____________________________________________
SUB TOPIC C: _____________________________________________
SUB TOPIC D: _____________________________________________
TOPIC 2: ______________________________________________________________
SUB TOPIC A: _____________________________________________
SUB TOPIC B: _____________________________________________
SUB TOPIC C: _____________________________________________
SUB TOPIC D: _____________________________________________
TOPIC 3: _____________________________________________________________
SUB TOPIC A: ____________________________________________
SUB TOPIC B: ____________________________________________
SUB TOPIC C: ____________________________________________
SUB TOPIC D: ____________________________________________
TOPIC 4: ____________________________________________________________
SUB TOPIC A: ___________________________________________
SUB TOPIC B: ___________________________________________
SUB TOPIC C: ___________________________________________
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Activity 3 PowerPoint Templates
(Background Themes)
PowerPoint has built-in design and content elements. The Template option of PowerPoint
will allow you to choose a basic design and color scheme for your presentation. All of the
colors and text are editable. Before you pick a theme, keep in mind your presentation
setting (room, auditorium, etc.) If projecting the show, make sure that your presentation
has a high color contrast. It is now time to choose your backgrounds and theme.
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From the Task Pane choose Slide DesignDesign Templates.
OR from the Format menu select Slide
Design.
Preview the different themes in the Task Pane.
Choose one of the themes by clicking it.
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Activity 4 Formatting Your Slide Show
You can now set up your headers and footers on both the slides and handouts. It is also
appropriate for you to make any changes in your Master Slide to increase contrast,
change font, change colors, or other edits that you desire.
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Go to Normal View by pulling down View to Normal. You can also click the
Normal View button on the lower left corner of any PowerPoint view screen.
Click on the View pull down menu and click on Header and Footer.
Choose the Slide tab at the top of the dialog box if necessary.
Select Date and Time by clicking in the square box next to Date and Time if
necessary.
Click on the radio button (white
circle) to the left of Update
Automatically or Fixed.
Choose the Slide Number box to
place numbering on your slides.
Click in the Footer box to select
it and type in a short description
of your institution. Also, type in
your initials or your name if you
wish.
Choose the Don’t Show on Title
Slide box by clicking on the
empty square.
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Choose the Notes and
Handouts tab at the top of this
dialog box.
Select the Date and Time box
if not already selected.
Choose the Update
Automatically or Fixed radio
button.
Check the Header box and
again fill in a shortened title to
your show.
Select the Page number box to
turn on page numbering.
Click on the Footer box and
type in your institution. Be sure
to add your initials or name in this box.
Click the Apply to All button in the upper right corner.
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Click the View menu and go
to Master and click Slide
Master.
Select the Slide master in the
preview pane on the left.
Click on Click to edit Master
title style.
Pull down the Format menu
to Font.
To change a font, select another font from the list
below Font. To change items such as Style or Size
simply click on your choice.
To change the color of the font, simply click the
down triangle of the present color and choose one
from the color scheme. It this isn’t a desired color,
click on More Colors. Another graphic is displayed.
Choose one from this graphic by clicking it, then
click OK twice when finished.
Click on Click to edit Master text styles and repeat
the above process. Click the View menu and choose Normal View.
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Activity 5 Creating a Title Slide and Agenda Slide
After you have changed your view
by clicking on the View menu and
choosing Normal View, you are
ready to start your slide show.
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Click on Click to add
title and type in the title
of your show as indicated
in Activity 2.
Click on Click to add
subtitle and type in the
organization or individual
that will get credit for
producing this show.
Locate the New Slide
button on the top button
bar or pull down Insert to
New Slide and click.
In the Apply slide layout
Task Pane, click the Title
& Text (bulleted list)
format to select it.
Click in the Title area and
type AGENDA.
Click in the text area and
type the topics you wish
to cover.
• Click on the File menu to SAVE AS!
• Choose a location to save to and give the file a name.
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Click the New Slide button on the top button bar or pull down the Insert menu to
New Slide.
In the Apply slide layout Task Pane, select the Title & Text (bulleted list)
layout.
• Click in Click to add title and type in your first topic.
• Now choose Click to add text, and add the sub items you wrote in Activity 2.
• Click the File menu and select SAVE!
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Activity 6 Adding Clip Art to your slide
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Looks plain? Let us add a piece of Clip Art by pulling down the Insert menu to
Picture, then click Clip Art.
At the top of the Task Pane it will say Search for:.
Type in a very short description of what you are
looking for in the box that says Search text. You
can also pick from the category buttons below this
search window.
Click on your clip art choice to insert it into your
slide.
Close the Clip Art Window with the close box.
Want to resize the clip art? Just select the clipart by clicking on it, then click and
hold the left mouse button down on a handle (circles on corners and sides) and
drag it in to make the
graphic smaller and out
to make it larger.
(Dragging corners keeps
proportionality.)
If you wish to move the
clipart, click on it to get
handles, and drag it to
its new position.
• Click the File menu and select SAVE!
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Activity 7 Preformatted Text and Graphic
A pleasant and easy way to convey text and graphics together is to use some of the
AutoContent layouts. Your production speed will increase with this technique.
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Click the New Slide button on the top button bar or pull down the Insert menu to
New Slide.
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In the Slide layout Task Pane, the layout for Title,
Text, and Clip Art layout and click it.
Click on the Click to add Title area to add your next
topic from the activity sheet.
Select the Click to add text area and fill in the
subtopics from the same sheet.
Now double click in
the Double click to
add Clip Art box.
Type in a search
term and click Start.
Select a clip art and
click OK.
Move and resize the
graphic as
necessary.
• Click the File menu and select SAVE!
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Activity 8 Using Special Text
There are times when you may wish to be creative or artistic with your slide presentation.
You need words─not pictures. Here is a possible solution.
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Click the New Slide button on the top button bar or
pull down the Insert menu to New Slide.
In the Slide layout Task Pane, click the layout for
Blank layout.
This slide selection allows you to create a slide with a
large open area.
Click the Word Art button on the Drawing toolbar at
the bottom of your screen.
Double click on the style of Word Art
that you like.
Type in the word(s) you want
displayed.
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You may also want to change
your font and select Bold
and/or Italic here. Click OK
when finished.
• Drag the yellow diamond handle to skew your text.
• Use the green circle handle to rotate your text.
• Save your file!
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Activity 9 Text with Sub Topics and Text Boxes
At times you may require indented items. This is accomplished by using the tab and
shift + tab keys as described below. You can also add text boxes to screens.
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Click the New Slide button on the top button bar or pull down the Insert menu to
New Slide.
In the Slide layout Task Pane, the layout for Title & Text layout and click it.
Choose Click to add title and type in your title.
Type in your bulleted items.
When you reach an item to be indented under a bulleted item, press the TAB key
before typing the item. Note: The ENTER key from the prior item must be
pressed before pressing the TAB key.
To move back to the regular bulleted item level, simply hold down the SHIFT
key and tap the TAB key. This is the equivalent of the reverse tab key.
To insert a text box into your document, click the Text Box button on the
Drawing toolbar.
Using your mouse, click, hold, and drag a box shape onto your slide.
Type your text in the box area. If the area isn’t large enough, drag one of the
handles to make the box larger.
Format the text in any way you choose by highlighting the text and making the
font changes.
Click and drag the frame of the text box area to move it.
• Save your file.
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Activity 10 Acquiring Pictures-Microsoft Office Online
If you are working in PowerPoint on a regular basis, you can never have enough
pictures. Here are some ways of increasing your collection (You must have a direct
connection to the web for this to work. With Dial-Up connections to the Internet, you
must make the connection first.)
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Microsoft has free clip art available if you
have an Internet connection.
First, pull down the Insert Menu to
Pictures. Click on ClipArt.
In the Clip Art Task Pane, click the Clips
Online button.
Type in a search term to begin looking for
graphics.
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Click a 3 in the box below the graphic to select it. (You may choose more that one graphic at a
time.)
Click the Download link.
Review your selections, select Import into Clip Organizer version 2002 or newer, click the
Download now button, and accept the licensing agreement if necessary.
When prompted, click the Open button.
To insert your graphic into your PowerPoint, do one of the following:
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Click the drop-down menu next to your
graphic and select Copy.
Click your PowerPoint file on the Task Bar
to make it the active window and click the
Paste button on your Standard toolbar.
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Close the Microsoft Clip Organizer
window.
Click your PowerPoint file on the Task Bar
to make it the active window.
Select Picture and then Clip Art from the
Insert menu.
Select Clip Art Organizer at the bottom of
the Task Pane.
Select the Downloaded Clips folder in the
left window pane.
You can click the drop-down menu, copy the graphic, and paste it into your slide OR
You can drag the graphic you want from the Organizer onto your slide.
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Activity 11 Acquiring Pictures-Capture from the Web
Often you see pictures and text appear on the World Wide Web that would be perfect for
you PowerPoint Presentation. You can capture them with a simple copy and paste. Be
sure to observe all copyright laws.
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Open Internet Explorer.
Locate a picture that you wish to
place in PowerPoint.
Right-click on the picture and
from the object menu that pops
up choose Copy.
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On the Task Bar, click once on
the PowerPoint icon.
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Right-click and select Paste.
The picture will appear in your
slide.
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You can move or resize the
graphic as you did with earlier
clip art.
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Open Netscape.
Locate a picture that you wish to
place in PowerPoint.
Right-click on the picture and
from the object menu that pops
up choose Save Image As.
Select a location to save the file.
On the Task Bar, click once on
the PowerPoint icon.
From the Insert menu, select
Picture and From File.
Locate your graphic, select it,
and click Insert.
You can move or resize the
graphic as you did with earlier
clip art.
Text can be lifted as well, but highlight the text first and use the Edit menu to do
the Copy and Paste (under some conditions the right click does not produce an
object menu).
• Save your File.
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Activity 12 Animating Text and Pictures
One of the real advantages to using PowerPoint is the ability to breathe life into your
slide show. Animation of text and graphics can make your presentation pop.
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Go to a slide in
your show you
wish to
animate.
Pull down the
Slide Show
menu and click
Custom
Animation.
Select the first
item on your
slide you want
to animate.
Select Add
Effect,
Entrance, and
select one of
the animations.
Further customize
the animation by
selecting Start on
click, With
Previous, or After
Previous; set the
Speed; (from the
drop-down menu)
Effect Options (dim
or hide, sound), and
Timing.
Repeat this with all
of the elements on
the slide you wish to
animate.
You can also set
Exit animations.
• Save your File.
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Activity 13 Introducing Sound into Shows
On rare occasions you may need sound to make a point, alert the audience to something
unique, or just plain get their attention (Dimmed lights are not necessarily a good thing!)
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To associate a sound with words, clipart, or pictures, go to the slide and select the
object that you want to apply sound to.
Pull down the Slide Show menu to Custom Animation.
Apply an effect.
Select Effect Options from the drop down menu (see illustration on previous
page).
On the Effects tab select a Sound and
click OK.
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You can add a
sound on any slide
without associating
it with an object on
the slide by
selecting the Insert
menu, Movies and
Sounds, and Sound
from the desired
source.
Be sure to include
your sound in the
Customized
Animation order.
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Activity 14 Creating and Printing Your Show
It is now time to put this whole show together and print your presentation. The Slide
Sorter View allows you to view and sort the order of your slides. The File Print allows
you to choose what type of printout you wish to process.
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To view and sort your slides click the Slide Sorter button on the bottom left of
your screen or pull down the View menu to Slide Sorter.
To move a slide, simply click and hold the left mouse button down and drag the
slide to a location between the slides where you wish to insert your slide. A
vertical line now appears. Release your finger from the left button.
Note: When you click on a slide before moving a darkened box appears around it.
The new location is always a THIN vertical line.
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To print get a hard copy of your slide show, pull down File to Print. Never use
the Printer Button! You will have no control over the output.
You now have several print options (all of your show, current slide, only the
pages you want). You can select the number of copies if more than one and
whether or not you want to collate.
In the Print what: box you can choose between Slides, Handouts, Notes Pages,
and Outline View. The most often printed format is Handouts. The most
common printout is 3 Slides per page. This is not the default.
In the Handout dialog be sure to check Grayscale if this is going to be copied.
A thin line will be drawn around each slide by selecting Frame slides.
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