How to use an AER workstation (Windows 7) This guide describes how students with Additional Examination Requirements (AER) can use a standard University workstation to type their work during an exam. It describes the six steps you must take: 1. Start Microsoft Word 2. Enter your details 3. Type your document 4. Print your document 5. Submit your file 6. Log off The invigilator will activate the secure AER software by logging in to the computer using a special username and password. 1. Start Microsoft Word by selecting it from the Start menu. Note that there are only two programs available; Microsoft Word and a tool to submit the completed document at the end of the exam. It may take a minute for Word to start; please be patient and wait until it displays the following screen. 2. Enter your details - type your forename, surname, student number, module code and module title in the spaces provided and then click the CONTINUE button. 3.Word will add your student number and course code as a header at the top of every page, and your student number and module title on the first page of the document. Your text cursor is at the top of the second page, ready for you to start typing. Do not edit the header or the first page as they are used to administrate the exam. Turn over. 04-How-to-use-an-AER-workstation-(SiteKiosk)-Candidates-Win7-V3.docPage 1 of 3 How to use an AER workstation (Windows 7) 4. Type your document Many of Word’s menu options are greyed-out and unavailable, but these should not affect your work. You cannot use the spellcheck, grammar tools or add pictures. The file is automatically named using your surname, student number and course code – do not change this. Word’s AutoSave feature is turned on, so you will be able to recover your work if there is a problem. 5. It is a good idea to save the file whenever you pause for thought. At the end of the exam the invigilator will tell you to stop typing. You may make a backup copy of your work to the network at any time, if you wish, by using the “Backup Work in Progress” button and answering “NO” to “Is this your Final Submission?” You will be asked for your Family name and Student ID number (used to ensure answers are saved safely in central filestore) and click “Backup your work” 6. Print your document. Save your file for the final time and then print it by choosing Print from the File menu. Click the OK button to accept the default options and print your work. Close Word by choosing Exit from the File menu. It may ask you if you want to save your document before quitting – choose Yes. Please flag to the invigilator that you are printing. S/he will collect your printing and give it to you. Please place inside your blue answer book and complete the front page of the book. Turn over. 04-How-to-use-an-AER-workstation-(SiteKiosk)-Candidates-Win7-V3.docPage 2 of 3 How to use an AER workstation (Windows 7) 5. Submit your file. You must now choose SUBMIT COMPLETED WORK from the Start menu and answer “YES” to “Is this your Final Submission?”. The exam upload utility shows you a series of questions: a) ARE YOU REALLY SURE!? – click Yes to proceed if you are. b) HAVE YOU SAVED, PRINTED and CLOSED ALL YOUR WORK? - click Yes to proceed if you have done these things. c) You will be asked for your Family name and Student ID number (used to ensure answers are saved safely in central filestore) and click “Submit your work” d) A message appears saying the file(s) has/have been uploaded. Click OK to finish. 6. Log off – click the Logoff User button at the top of the screen. End of document 04-How-to-use-an-AER-workstation-(SiteKiosk)-Candidates-Win7-V3.docPage 3 of 3