Executive Assistant to the Chief Executive, Behavioural Insights Team

Executive Assistant to the Chief Executive, Behavioural Insights Team
The Behavioural Insights Team is a unique company. Starting life inside No.10 Downing
behavioural sciences, we are now a world-leading consulting firm. Our mission is to help
organisations in the UK and overseas to apply behavioural insights in support of socialpurpose goals.
The company has three owners: the employees, the UK government, and Nesta (the UK's
leading innovation charity).
More information can be found at http://www.behaviouralinsights.co.uk/about-us
Role: Executive Assistant to Chief Executive
Salary: £38,000 pa plus benefits
Term: Permanent
Hours: Full-time (39 hours per week)
Candidate Specification
The Behavioural Insights Team is looking for a highly organised, efficient and experienced
Executive Assistant to directly support to the Chief Executive, Dr David Halpern. You will
be at the heart of the business providing 1:1 support to the Chief Executive including
diary and meeting management, expenses and domestic / international travel
arrangements. You will need to balance the demands of a number of stakeholders in the
public and private sector and will be responsible for ensuring that his time is
appropriately managed so he fulfils various commitments on specific programmes of
work. In addition you will also manage requests for meeting and presentations to the
team from leading academics and international delegations.
BIT is a small business with strong growth ambitions and you must have a flexible
approach and be willing to undertake a wide range of tasks to support the business
outside of this role at times. The successful candidate must have excellent
organisational and interpersonal skills together with experience of managing a busy diary.
Ideally you will also have knowledge of the UK public sector or will be quickly expected to
develop this.
of appointments, adequately prioritising his
time as appropriate;
Ensure CEO is always in the correct place on time, briefed and with all relevant
papers and information;
Ensure appropriate time is safeguarded for key company business and contractual
Provide support for other business activites;
Book all travel arrangements and accommodation, and provide itineraries for all
business travel;
incoming mail, flagging and following through and when appropriate originating
replies under own signature or preparing drafts, letters/documentation for
approval and signature by the CEO;
Preparing Board papers and ensuring that any corporate issues are quickly brought
Organise a wide range of meetings and events at internal/external venues for the
wider team, liaising with external/internal contacts as appropriate and vetting
Act as the main contact point both in the presence and absence of the CEO.
Respond to and resolve a wide range of queries, channelling to the appropriate
area as necessary leaving the CEO free to concentrate on only the most important
Undertake a wide variety of administrative duties such as holiday and sickness
records, expense claims, stationery orders as directed by the General Manager etc;
Create and maintain a calendar of recurring events for the team, including any
international business trips;
Other ad hoc duties, as required.
The Person
The successful candidate must have prior experience in a similar role.
Excellent communication skills, ability to represent the business in a professional
manner in all situations;
Demonstrable experience in administering multiple projects and tasks - and the
communications surrounding these;
Experience of managing a complex diary;
Strong IT literacy (Microsoft Word, PowerPoint & Excel) and extensive experience
in Outlook/e-mail systems;
Excellent organisational skills, with experience of having to work under pressure
and managing conflicting demands whilst remaining calm.
Successful track record of operating in administrative support roles including
providing PA and diary management support at a senior level;
Understanding of government, economics or research.
How to apply
Submit your CV, including details of your qualifications and a covering letter of no more
than two sides of A4 detailing your suitability for the role to
[email protected] by 6pm on Monday 27th October 2014.
For any questions about the role please contact Andy Jackson
[email protected]
IMPORTANT NOTE: Candidates must have pre-existing rights to work in the UK.
1st interviews will be on Tuesday 4th November 2014.
2nd interviews will be arranged with the Chief Executive and Managing Director