1. law, govt and politics
2. law enforcement
3. highway patrol

20th ANNUAL NEW YORK STATE
HIGHWAY & PUBLIC WORKS EXPO
OCTOBER 15, 2014
Exhibitor Registration Pack
PAGE 2
ABOUT THE EXPO
PAGE 3
BOOTH SIZES & PRICES
PAGE 4 & 5
EXPO LAYOUT
PAGE 6
RULES & REGULATIONS
PAGE 7
RESERVATION CONTRACT
PAGE 8
OTHER INFORMATION
Produced by PROFILE PUBLICATIONS
Superintendent’s Profile & Product – Service Directory
361 Shoemaker Rd., Mohawk, NY 13407
Toll Free: 800/992-7116 • Phone: 518/863-4100 • Fax: 518/863-7100
E-mail: [email protected] or [email protected]
About The Expo
The 20th annual New York State Highway and Public Works Expo will be held on October 15, 2014 in the Americraft Center of
Progress at the New York State Fairgrounds in Syracuse, NY. Free admission tickets are sent to every village, city, town, county and state highway and public works professional in New York State. Exhibitors from around the state and the nation gather each year in Syracuse for the
annual Expo that puts them face to face with municipal budget decision makers. Superintendents, Board Members, Engineers, Municipal Contractors... they're all at the Expo! The Expo is held at the peak of the annual budget decision making process in municipalities across the state...
A great time to showcase what you sell, make new contacts, introduce new products and strengthen relationships with your existing municipal
customers!
Superintendent's Profile and Product-Service Directory magazine, published by Profile Publications, has been focused on serving the
broad spectrum of highway and public works officials in New York State since 1978. Just like the Superintendent's Profile reaches ALL types
and sizes of municipalities, the NYS Highway & Public Works Expo is the only highway and public works focused show in New York State
that attracts superintendents and a municipal audience from all types of municipalities... cities, villages, towns, counties, the state DOT and
Thruway Authority! You'll get the chance to meet superintendents and other municipal budget decision makers in person, in an environment
specifically targeted to their unique needs and interests. Whatever type of highway or public works related equipment, products or services your
company sells, the Expo is your most cost effective way to meet your municipal customers and prospects in person!
There are also numerous "networking opportunities" at the Expo! Many of New York State's top suppliers to the highway and public works market also do a lot of "business to business" buying among fellow exhibitors. The Highway & Public Works Expo is your chance to
meet them all, in person! You'll notice that our booth and floor space exhibit prices are extremely affordable! Clearly, there is no more cost effective way to gain person to person exposure to this market... the New York State Highway & Public Works Expo... your ticket to increased product awareness, name recognition, and sales, among New York State's entire Highway & Public Works market!
LAST YEAR’S EXHIBITORS...
Thousands of the biggest names in the industry! If it's for the Highway & Public Works Market... it's at the Expo!
Admar Supply
Advanced Storage Technology
Air-Flo Manufacturing Co Inc
Alamo Industrial
Allied Spring Service Inc
American Rock Salt Co
AR Sandri Inc/ Clean Burn
Atlantic DDA / Penn DDA
Auctions International Inc
BauVal Inc. / Tech-Mix
Beam Mack Sales & Service
Beck Equipment Inc
Beka Max of America Inc
Bentley Brothers Inc
Blair Supply Corp
Bobcat of C N Y
Brodner Equipment Inc
Brookline Machine Co
Burr Truck & Trailer Sales Inc
Buyers Products Co
Camden Group
Carpenter Industries
Carquest Auto Parts
Central Equipment LLC
Certified Power Inc
Chemung Supply Corp
ClearSpan Fabric Structures
CounterAct Corrosion Protection
Coyne Textile Services
CSL Silicones Inc
Cyncon Equipment Inc
DEL Hydraulics, Inc
Deloka Power Coating
DewEze Manufacturing/Harper
Dig Safely New York
Eberl Iron Works Inc
Ennis – Flint
Everett J Prescott Inc
Five Star Equipment Inc
Fleet Industries
Franklin Paint Co Inc
Garden State Sweepers Inc
Hawk Frame & Axle
HD Supply Waterworks Ltd
Helac Corporation
Henderson Truck Equip- NY
Hertz Equipment Rental Co
Highway Safety Group
Hud-Son Forest Equipment
Hunter Buffalo Peterbilt
Hybrid Structures Inc
I M U S Inc
INS Products
ISCO Industries / Snap-Tite
J & J Equipment LLC
J C Smith Inc
Joe Johnson Equipment (USA)
Inc
K-M International
Kenworth of Buffalo
Keystone Precision Instruments
Kinetic Fuel Technology Inc
Krown Rust Control
Lakeland Equipment Corp.
Liftech Equipment Companies
Linemen's Supply Inc
Loughberry Manufacturing Co
McQuade & Bannigan Inc
MDI Truck
Midland Asphalt Materials Inc
Millennium Roads LLC
Milton Cat Inc
Mohawk Lifts
Mohawk Valley Freightliner
Montage Enterprises
Monroe Truck Equipment
M.U.U.D.S. LLC
North American Signal Company
Northeast Signal Inc
Northern Supply Inc
NYS Assoc. of Town Sup of
Hwy.
Oxford Plastics
Patch Management Inc
Peirce Eagle Equipment Co
Perma-Patch Inc
Pexco- Davidson Traffic Control
Precision Concrete Cutting LLC
QPR
Red's Equipment Warehouse Inc
Roy Teitsworth Inc
S & S Tractor Parts Inc
Shur-Co LLC
Sicard
Stadium International Trucks
Steel Sales Inc
Striker Hydraulic Breakers/
Toku Am.
STS Truck Equip & Trailer Sales
Sunnycrest Inc
SWP Environmental/
Sweetners Plus
Tenco Industries Inc
The ODB Company
TMT Safety Products LLC
Tracey Road Equipment
Tracey Truck Center
Trius Inc
Truck-Lite Co LLC
Trux Outfitter
Unique Paving Materials
Valk Mfg. Co.
Van Bortel Ford - Fleet Dept
Vantage Equipment
Vellano Brothers Inc
Viking-Cives USA
Well Worth Products Inc
Whelen Engineering Company
Inc
Winter Equipment Co
3 Ways To Exhibit
And What it costs...
Less than you'd expect! We've made our exhibiting prices extremely affordable so that we can attract the wide variety of vendors
superintendents expect to see at the expo each year. We guarantee you there's no more affordable AND cost effective way to put your
equipment, trucks, products and services in front of Highway and Public Works Superintendents and municipal employees from cities,
towns, villages, counties, the DOT and Thruway from all four corners of the State! (and beyond!)
If you're a dealer for a manufacturer, be sure to explore the use of your "co-op advertising dollars." Splitting the cost of our exhibiting rates with one or more manufacturers makes the New York State Highway & Public Works Expo a "can't miss sales opportunity!"
10’ x 10’ DISPLAY BOOTH
includes:
•
•
•
•
A 2'x8' table - covered & skirted
2 folding chairs
A 7"x44" sign with your company name
Exhibitor's name badges
•
•
•
•
$500
110 electrical hook-up
8' high back drape
3' high side drapes
Waste basket
$1500
30’ x 40’ “TOWN BLOCK” $2040
20’ x 40’ “HALF CITY BLOCK” $1575
40’ x 40’ “CITY BLOCK” $2120
20’ x 40’ “ANNEX” $1455
20’ x 30’ “NORTH WING” $1210
20’ x 30’ “HALF TOWN BLOCK”
includes:
• 2 - 2'x8' covered tables with skirts
• 4 folding chairs
• A one line sign with your Co. name
• Exhibitor's name badges
• 110 electrical hook-up
• Waste basket
NYS HIGHWAY & PUBLIC WORK
AMERICRAFT CENTER OF PROGRESS • NYS FAIRGR
WHO WILL BE THERE: City, Village, Town,
County & State Highway Superintendents, Public
Works Directors, DOT Officials, their crews,
Maintenance Personnel, Municipal Board Members & Municipal Contractors
SET-UP - SHOW TIMES
TEAR DOWN - HOTEL INFO
SET UP DAY - Tuesday, October 14 from 7:30 a.m. to 5:00
p.m.. Indoor display Equipment, Trucks and Forklifted
items need to be parked and in place by 5:00 p.m. on set
up day. Small carry in items may be brought in anytime
throughout the day or at 7:30 a.m. the day of the show as
long as they are in place before the doors open for attendees at 8:30 a.m.
THE DAY OF THE EXPO - Wednesday, October 15.
Doors open to exhibitors at 7:00 a.m. for final touches on
displays and free coffee & donuts compliments of Profile
Publications. Doors open at 8:30 a.m. to attendees. All
exhibits must be staffed during expo hours, 8:30 a.m. to
3:00 p.m. The restaurant/bar will be open throughout the
event as will a refreshment center on 1st Ave. at the north
end of the building. Doors will close at 3:00 p.m..
TEAR DOWN - Exhibitors may dismantle their displays
between 3:00 and 8:00 p.m. after the show.
HOTEL ARRANGEMENTS - Profile Publications has
reserved a block of rooms at the nearby Inn at the
Fairgrounds, available to exhibitors on a first come best
served basis at a discounted rate of $95 per night.
Reservations need to be made directly with the Inn at the
Fairgrounds by calling 315-484-0044. Be sure to ask for the
“NYS Highway & Public Works Expo rate.” Rates held
until 9/15/14 so reserve your rooms early!
40
40
40
74
75
76
64 63 62 61 60
59 58 57 56 55 54 53 52 51 50 49 48 47
10’x10’s
30’
20
20
A
40
THIRD AVENUE
30’
B
40
40
K1
K2
40
L
40
40
30’
96
97
98
99
100
101
102
V1
V2
C
30’
30’
D1 D2
20
20’
40
SECOND AVENUE
40
10’x10’s
77 78 79
20’
20’
80 81 82 83 84 85
M
40
N
40
40
FIRST AVENUE
30’
E
40’
40
O
40
HORSE POWER HIGHWAY
67 66 65
68
69
70
71
72
73
20’
20’
DOUBLE DRUM DRIVE
WHY: This is the only show of this magnitude
which brings Highway Superintendents, Public
Works Directors, D.O.T. Officials, Municipal Board
Members and Contractors together under one
roof, to meet the many product & service suppliers they rely on, face to face. The NYS Highway
& Public Works Expo is one of the common links
among New York's village, city, town, county and
state level municipalities. It is the only municipally focused show of its type in the state to draw
such a broad audience!
20’
CULVERT COURT
WHERE: Centrally located in the "hub" of New
York State in the Americraft Center of Progress
Building at the New York State Fairgrounds, just
a few miles west of Syracuse, off Route 690.
40
U5 U4 U3 U2 U1
BRUSH CHIPPER
WHEN IS IT: Set-up Tuesday, October 14, 2014
EXPO IS WEDNESDAY, October 15, 2014
Tear down is Wed. 10/15/14 from 3:00 – 8:00 pm.
40
86 87 88 89 90 91 92 93 94 95
109
108
107
106
105
104
103
“By far, yo
to meet t
in one pla
No other show of this magnitude in New
for the Highway and Public Works professional. Now in
Works Expo has always attracted Superintendents from th
towns and cities in between! If your business offers equ
market in New York State, the NYS Highway & Public W
decision makers in person. By far, it is the most c
highway & public works departments
KS EXPO EXHIBIT "STREET MAP"
ROUNDS • EMPIRE EXPO CENTER • SYRACUSE, NY
• PLENTY OF FREE ON SITE PARKING
• FREE FORKLIFT SERVICE FOR
EXHIBITORS AT MOVE IN & MOVE OUT
• FREE ADMISSION FOR ALL ATTENDEES
P
40
40
G
40
Q
40
1 2 3 4 5 6
30’
H
30’
40
R
40
7 8 9 10
I
40
40
40
S
40
11 12 13 14 15 16
30’
30 29 28
J
40
40
T1
20 T2
40
20
PUBLIC WORKS PATH
40
F
40
30’
POTHOLE PASS
30’
35 34 33 32 31
SWEEPER STREET
46 45 44 43 42 41 40 39 38 37 36
• FREE EXHIBITOR’S NAME BADGES
27
26
25
24
• NO "HIDDEN CHARGES"
• LARGE DOORS FOR EQUIPMENT, TRUCKS,
AND LARGE DISPLAY ITEMS
• DRAW ATENDEES TO YOUR BOTH WITH
THE MATCH TICKET DOOR PRIZES
23
22
21
20
17 18 19
our best opportunity
the most highway pros,
ace, on one day!”
w York State is specifically produced
n its 20th successful year, the NYS Highway & Public
he smallest village to the largest county, and numerous
uipment, trucks, products or services to the municipal
Works Expo is your most cost effective way to meet the
complete shopping & learning opportunity for
available anywhere under one roof.
• SYMMETRICAL DISPLAYS PROMOTE "TRAFFIC" FLOW
• FREE STEAM CLEANER USE AT MOVE IN
• EASY HIGHWAY ACCESS FROM ALL POINTS THROUGHOUT
NEW YORK STATE
• SPONSORSHIP OPPORTUNITIES
AVAILABLE FOR DOOR PRIZE & LUNCH.
• COME IN AT 7:30 ON SHOW DAY AND ENJOY
COFFEE AND DONUTS COMPLIMENTS OF
SUPERINTENDENT'S PROFILE MAGAZINE
Plattsburgh
4.5 hours
SYRACUSE
Buffalo
2.5 hours
Jamestown
4 hours
´
Albany
2.5 hours
Binghamton
1 hour
Newburgh
4 hrs.
Centrally located in Syracuse, the Expo is
easy to get to from all over the state!
Exhibitor's Responsibilities
1. A 50% deposit is due with your contract to reserve your space. All information on the space
reservation contract must be completed, and it must be submitted with deposit payment. (Make a copy for your records). Any
balances owed after initial deposits are made must be paid in full no later than September 15th, 2014. Checks should be made
payable to PROFILE PUBLICATIONS. Reservation acknowledgments will be mailed upon receipt of completed contract
and deposit payment. A supply of promotional posters and tickets for your staff to hand out will be mailed in August.
2. Proof of insurance must be provided. A general liability policy for no less than $1,000,000.00,
naming Profile Publications as additionally insured, for the time period encompassing setup day, show day, and tear down day,
must be submitted with or before final payment.
3. All steel grouser tracked equipment must be planked in and out to avoid any damage to the concrete floor. Ignition keys
should be removed from machines, batteries disconnected, fuel caps secured in place, and hydraulic cylinders properly braced
if they are extended.
4. Booths, Blocks and Outdoor Display Spaces are assigned on a "first come, best served basis." Please be sure to register
early for best selection and to ensure availability of space.
5. Show management reserves the right to alter display setups to ensure the overall effective and fair use of space in the best
interest of all exhibitors concerned.
6. Note the "SETUP - SHOW TIMES & TEAR DOWN" section on page 4 of this pack. All tear down must be complete, and the building vacated by 8 p.m. on Wednssday, October 15, 2014 at the latest.
7. All information contained on this list of Exhibitor Responsibilities, must be thoroughly understood by the party signing the
Space Reservation Contract. Full compliance with all exhibitor responsibilities will be strictly enforced to ensure a smooth
expo.
8. Cancellations must be made in writing no later than July 31st, 2014. Written cancellations received by that date will be entitled to a refund of monies paid, less a 25% cancellation fee. Cancellations made after July 31st, 2014 will not be entitled to
any refund.
9. Profile Publications reserves the right to use the names and or photographs of all exhibitors submitting a space reservation
contract in promotional and editorial coverage of the Expo.
10. Fork lift service, electrical service, pressure washing equipment, food and beverage and other
services provided for the smooth operation of the expo are subcontracted. Profile Publications is not responsible for the potential nonperformance of subcontracted employees or vendors.
11. All arrangements for shipments of exhibitor materials to and from the expo are the sole
responsibility of the exhibitor as are any receiving and storage costs at the Americraft Center of Progress. Arrangements can
be made by calling the Empire Expo Center at 315/487-7711.
12. Arrangements for special decorating needs such as carpeting, lights, additional tables, etc. can be made by calling the contracted decorator Northeast Decorating at 315-471-9989. Payment for additional decorating items requested by exhibitors will
be made directly to the decorating firm by the exhibitor.
Space Reservation Contract
Wednesday, October 15, 2014
Empire Expo Center • NYS Fairgrounds
Americraft Center of Progress • Syracuse, NY
Produced By:
Profile Publications - Publishers of the New York State Superintendent's Profile & Product - Service Directory
Make checks payable to: Profile Publications • 361 Shoemaker Rd • Mohawk, NY 13407
Phone: 800/992-7116 • Fax 518/863-7100 • Email - [email protected] or [email protected]
1
Select which booth(s)/block(s) you want to reserve. Refer to map on pages 4 & 5.
BOOTHS are $500.00 each and are reserved on a first come, best served
basis. See booth specs on page 3. Quantity of booths you want _____.
Blocks and Half Blocks are reserved on a first come, best served basis.
Call Bob Buckley 800/992-7116. See specs on page 3
Preferred Booth Number(s):
1st Choice __________ 2nd Choice _________ 3rd Choice _________
Preferred Floor:
1st Choice Area _________________ 2nd Choice Area__________________
2
Calculate Deposit. Let us know what you plan on displaying. List name badges below.
NOTE: All outdoor display space must be prepaid at time of contract. Include unit(s) measurements including 3' extra per dimension, and a description of the unit(s) to be displayed. See page 3.
_________________ multiplied by $________________ equals $___________________ divided by 2 equals $__________________________________
quantity of booths/blocks
rate per booth / block
total due for exhibit space
50% deposit due with contract - balance is due no later than 9/15/14
Our exhibit space will display the following equipment/trucks/products/services___________________________________________
__________________________________________________________________________________________________________________________________
MANAGEMENT - The NYS Highway & Public Works Expo is produced and managed by Profile Publications, 361 Shoemaker Rd, Mohawk, NY 13407. Any reference to management herein refers to same.
LIABILITY LIMITATIONS - The undersigned exhibiting company and its assigns shall make no claims for any reason whatsoever against Expo management, the Empire Expo Center, the
New York State Industrial Exhibit Authority or any representatives thereof for any reason.
EXHIBITOR RESPONSIBILITIES - Exhibiting company acknowledges full understanding of and agrees to full compliance with all terms, conditions, rules and responsibilities set forth in the
8 page document, which includes this contract, known as the 2014 Exhibitor Registration Pack.
INSURANCE - Exhibitor agrees to carry insurance covering itself from any and all damages, real or personal, throughout the entire three day event, which includes set-up, Expo, and
tear-down days. Exhibitor agrees to purchase a general liability policy with a face value of no less than $1,000,000.00, naming Profile Publications as additionally insured for the duration
of the three days mentioned above. A copy of such policy shall be sent to Profile Publications on or before the day final payment for exhibit space is made. Management is in no way
responsible for exhibitor's employees or property. Management will carry a general liability policy to cover exhibit visitors, exhibitors, and their agents. Exhibitor agrees to hold management
harmless for any loss, cost, damage or expense resulting from any and all suit brought against exhibitor for any reason.
SAFETY - Exhibitor agrees to comply with all local, state and federal safety codes and regulations. Exhibitor shall be responsible for prudent adherence to all safety practices before,
during and after the Expo.
PAYMENT - Exhibitor agrees to send 50% deposit due with this contract and to pay the balance due for the exhibit space no later than 9/15/14. No exhibitor will be allowed to set up display unless payment in full has been received by Profile Publications per the terms set forth herein. Any exhibitor failing to cancel space reservation, and failing to occupy reserved space
shall be responsible for full payment owed under this contract. Unoccupied space at the end of the set-up day shall be usable by management in any way it chooses, with no obligation to
exhibitor whatsoever.
SECURITY - Exhibitor agrees to fully cooperate with security personnel as needed. Management will make every effort to protect property throughout the event, but is not responsible for
any damages resulting from security failures. Round the clock surveillance of the facility will be provided by management and the Empire Expo Center.
DESIGN STANDARDS - All booths come equipped with back and side drapes which must be kept in place throughout the event. The "City Street" floor plan cannot be obstructed by any
portion of a display protruding beyond its predetermined boundaries. Management reserves the right to modify or remove any displays not fully complying with these design standards.
FOOD AND BEVERAGE - The only food and beverage to be served in the building must be purchased from the Expo Center restaurant located in the Ameritech Center of Progress.
Exhibitors wishing to purchase food/meals should contact management 30 days prior to the Expo for details on who to contact.
COURTESY & CONTESTS - Legal contests, raffles or drawings may only be announced by the exhibitor conducting such contest, raffle or drawing. All exhibitors shall fully cooperate with
one another in the interest of the overall appearance and presentation of the Expo. No exhibitor shall position any display matter (tangible, audio or video) in such a manner that it
adversely affects a neighboring display.
GENERAL - Any matters not covered in the 8 page Exhibitors Pack shall be subject to the scrutiny and final decision of the management.
NAME BADGE REQUEST
3
Read page 6 & read and sign this Contract. Cut out this contract,
make yourself a copy & mail us this contract with your deposit.
I have read and will comply with all information set forth in my
exhibitor's registration pack including this contract, signed:
_____________________________________________
___/___/___
Authorized Signature & Title
Company Name _______________________________________________
Please Print all information except signature
Mailing address _______________________________________________
_____________________________________________________________
Phone number ______________________ Fax ______________________
Person in charge of display _____________________________________
Email __________________________________________________________
Please PRINT names of up to 10 persons who will
be staffing your display. Badges will be on the table
of your display the morning of the Expo.
1. ___________________________
2. ___________________________
3. ___________________________
4. ___________________________
5. ___________________________
6. ___________________________
7. ___________________________
8. ___________________________
9. ___________________________
10. __________________________
20th
Annual
"Where Buyers Meet Suppliers"
The Largest Annual,
Municipally Focused Expo
in New York State!
Meet Town, City, Village,
County, State & Other Highway
& Public Works Pros...
All Under One Roof...
Produced by PROFILE PUBLICATIONS
NYS Highway & Public Works Expo
Profile Publications
361 Shoemaker Road
Mohawk, NY 13407
Toll Free 800/992-7116
Phone 518/863-4100
Fax 518/863-7100
[email protected]
2
0
1
4
EXHIBITOR
REG IS TRATION
P
A
C
K