OPEN TO INTERNAL & NON-REPRESENTED MEMBER STATES CANDIDATES Position Title : Duty Station : Classification : Type of Appointment : Estimated Start Date : Administrative Assistant (Insurance) Geneva, Switzerland Employee, Grade G5 Fixed term, one year with possibility of extension As soon as possible Closing Date : February 13, 2015 Reference Code : VN2015/01(E)-INT Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favorably considered: Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Burundi, Cambodia, Cape Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El Salvador, Fiji, Gabon, Gambia, Guyana, Iceland, Israel, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland, Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen Applications from qualified female candidates are especially encouraged. Please be advised that this is a local position and as such only applications from Swiss nationals and candidates residing in Switzerland with a valid residence/ working permit will be considered. Context: Under the overall supervision of the Chief, HR Policy and Advisory Services and the direct supervision of the Insurance & Provider Specialist at HRM Headquarters, the Insurance Page 1 / 4 Administrative Assistant will be responsible for performing all the administrative functions to support the work of the Staff Insurances Administration. Core Functions / Responsibilities: 1. Responsible for the calculation of entitlements under the Incapacity and Partial Disability Insurance (IPDI) and for the drafting of correspondence with the insurance company to recover amounts due related to cases covered by the IPDI. 2. Compile information, reports, tables and charts concerning claims experience (premiums paid to the insurer compared to amounts disbursed by the insurer). Assist in the compilation of multiple data and production of statistics on claims experience. Assist in the financial analysis of the insurance policies. 3. Prepare lists for the insurance company related to changes in the IPDI membership. 4. Assist in administrative procedures related to the payment of insurance premiums. 5. Draft correspondence with IOM’s insurance providers regarding insurance entitlements. Draft responses and provide guidance to colleagues in Geneva and in country offices about insurance queries. Assist staff worldwide seeking guidance on insurance and related procedures. Re-direct queries when necessary and facilitate contacts as required. 6. Draft and update insurance instructions, guidelines and other administrative issuances. 7. Assist in the coordination with accredited hospitals regarding new agreements or renewal of agreements. 8. Issue certificates of coverage and guarantees of payment when needed. 9. Maintain and manage all insurance files. 10. Perform such other duties as may be assigned. Required Competencies Behavioural           Takes responsibility and manages constructive criticism; Works effectively with all clients and stakeholders; Promotes continuous learning; communicates clearly; Takes initiative and drives high levels of performance management; Plans work, anticipates risks, and sets goals within area of responsibility; Displays mastery of subject matter; Contributes to a collegial team environment; Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; Displays awareness of relevant technological solutions; Works with internal and external stakeholders to meet resource needs of IOM. Page 2 / 4 Technical    Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes; Delivers Human Resources solutions customized to the needs of IOM; Adapts best Human Resources practices to the requirements of IOM to facilitate the achievement of strategic objectives. Required Qualifications and Experience Education  University degree in Accountancy, Business, Public administration, or Social insurances preferably in the health care field from an accredited academic institution with five years of relevant professional experience. Experience        Experience drafting communications and reports in English and French; Experience in the use of data collection and statistical tables; Experience in administrative procedures and work; Experience in health care specifically medical, social security, or medical claims administration is an advantage; Good knowledge of financial and accounting procedures, delivery in a timely and accurate manner; Ability to analyze reports and draft correspondences; Acute sense of confidentiality in appropriate areas of work and discretion when dealing with insured persons on sensitive issues. Languages Fluency in English and French is required. Working knowledge of Spanish is an advantage. How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by February 13, 2015 at the latest, referring to this advertisement. For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications. Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system. Page 3 / 4 Posting period: From 30.01.2015 to 13.02.2015 Requisition: VN 2015/01 (E) - Administrative Assistant (Insurance) (G5) - Geneva, Switzerland (54637016) Released Posting: VN 2015/01 (E) - Administrative Assistant (Insurance) (G5) - Geneva, Switzerland (54637019) Released Page 4 / 4