How to organize my bibliography? Davide Pettenella Module organization A.  General information on catalogues, bibliography and databases B.  Organizing your bibliography: exploring databases and selecting the published documents you need C.  Organizing your bibliography: saving your search in your database 1 The problem: too much information… … we need to know how to select the relevant documents A.  General information on catalogues, bibliography and databases To make a correct bibliographic research we have to know: •  the difference between a catalogue, a bibliography and a database •  the logic sequence of the work •  the utilization of Boolean operators and jolly characters 2 Catalogue, bibliography and databases Catalogue Bibliography Database Catalogue and bibliography a. Catalogue Shows all bibliographic material (books, serials) owned by one or more libraries (or publishing company and other organizations) and gives information on where to find these documents (e.g.: the catalogue of the journals available in Padova’s libraries) b. Bibliography Shows all documents published on a certain subject or by a certain author/institution but it does not necessarily locate them To prepare a paper or the thesis we have to use both, normally first Bibliographic databases, then one or more Catalogues (if we find them!) 3 a. Some examples of catalogues OPAC- On Line catalogue of Padova Library System: books available in the UNIPD library system http://catalogo.unipd.it:8991/F/?func=find-b-0 English version to be improved! Try with “silviculture” (and “sylviculture” and “silvicultur*”) 4 Electronic Journals To search periodicals on-line full text on Library System of University of Padova http://www.cab.unipd.it/capere Be careful to the search rules: try with “agric*” and “agricultural” Meta OPAC To search books and periodicals owned by Italian Libraries http://www.aib.it/aib/opac/mai2.htm 5 SBN To search books and periodicals owned by Italian Libraries http://opac.sbn.it/cgi-bin/IccuForm.pl?form=WebFrame ACNP To search periodicals owned by Italian Libraries http://acnp.cib.unibo.it/cgi-ser/start/it/cnr/fp.html 6 Catalogue (publishing house) Try with “mechanization” (note: forthcoming books) http://www.routledge.com/sustainability/ Catalogue (seller) http://www.ecoalleco.it/ 7 b. Some examples of bibliographies http://harvardforest.fas.harvard.edu/publications/hfbiblio.html Bibliography on forest illegality http://www.illegal-logging.info 8 Bibliography on… http://www.fao.org/docrep/015/md012e/md012e00.pdf Databases Is an electronic information archive with organized Database are based on records (e.g.: an article, a book, … ! bibliographic DBs; but there are also non bibliographic DBs or or mixed DBs, i.e. with bibliography and other information) Records are normally divided into fields (Title, Author, key words,…) 9 Non-bibliographic DBs: a huge no. e.g.: DB on forest models Mixed BDs (with bibliographic and other information) http://fp0804.emu.ee/wiki/index.php/Main_Page e.g.: NWFPs http://www.fao.org/forestry/nwfp/78836/en/chn/ 10 Bibliographic Databases •  Can be used to search for journals articles, books and other publications •  Some are multidisciplinary, others are highly specialised •  The search is normally user friendly •  Results (records) should be easily saved in a file The 3 most well-known citation databases (Source: Chirici, 2012) •  Web of Science (WOS) by Thomson Reuters: different databases, of which five are for citations from scientific journals (www.thomsonreuters.com ); e.g. the Social Sciences Citation Index covers more than 1900 social science journals. •  In 2005, Elsevier made available SCOPUS which currently is providing a on-line services called ScienceDirect that is becoming a leading source of information for scientific literature, being very user friendly (http://www.sciencedirect.com/ ) •  Since 2004 is available Google Scholar (http://scholar.google.com ), a web search engine developed by Google Inc. providing free access to the world’s scholarly literature. Google Scholar searches records from commercial, non-profit, institutional and individual bibliographic databases. 11 Web of Science: a section of Web of Knowledge http://apps.webofknowledge.com E.g.: under “Authors” search for “Dalla Fontana” 12 Web of Science: a special service for/on the Journals Try with “forest” and “forest*” or with “management” … and look at the “coverage”: the bibliographic DBs that are recording the papers published by the journal http://ip-science.thomsonreuters.com/mjl/ For example: http://ip-science.thomsonreuters.com/cgi-bin/jrnlst/jlresults.cgi?PC=MASTER&Word=forest 13 Scopus www.scopus.com/scopus/home.url E.g.: under “Authors” search for “Dalla Fontana” 14 A similar DBs by Elsevier is ScienceDirect http://www.sciencedirect.com/ Google Scholar http://scholar.google.it/ 15 E.g.: with “Advanced search” search for “Dalla Fontana” The 3 most well-known citation databases (Source: Chirici, 2012) “WOS is still considered the main bibliographic source of information, but data retrieved from SCOPUS and Google Scholar, in addition to WOS, produce more accurate and comprehensive assessments of the scholarly impact of authors. (…) the considerable overlap between WOS and SCOPUS varies depending on the period of interest and the scientific area. In terms of content, the overlap between Google Scholar and each of WOS and SCOPUS varies even more than the overlap between WOS and SCOPUS. Google Scholar stands out in its coverage of conference proceedings as well as international, non-English language journals, and its greater coverage includes some items that are not found in the other databases. On the other hand, Google Scholar’s lack of quality control limits its use as a bibliometric tool because of non-scholarly sources, erroneous citation data and errors of omission and commission when using search features. (…) search results from Google Scholar are very “noisy” and therefore require considerable difficult and time-consuming filtering to obtain usable information, especially for evaluation purposes” but you can check your records and find link to full text papers! 16 Documents search To locate documents selected in DBs we (i.e. in Padova) can use the following catalogues: -  OPAC of University of Padova Library System -  Meta OPAC (national catalogue for books and serials) -  SBN (national catalogue for books and serials) -  ACNP (national catalogue for serials) -  Electronic journals •  Catalogues are normally free •  Bibliographic Databases and Electronic Journals are licensed resources and can be used only by computers at the University •  Students and visitors can ask for an offcampus authorization by Auth-proxy at the link: http://www.cab.unipd.it/node/127 17 You need your UNIPD mail address Ask for a pw With the pw install the SW (very easy with Firefox) That’s done! A simplified guide to Auth-proxy http:// www.cab.unipd.it/ node/1639 18 Some catalogues can ask you a payment, when others are providing you the same document for free B. Organizing your bibliography: exploring databases and selecting the published documents you need •  At University of Padova: search on AIRE Portal 19 AIRE portal: http://metaricerca.cab.unipd.it:8332/V/ Quick search An English version http://translate.google.com/translate?u=http%3A%2F%2Fwww.cab.unipd.it/%2F&langpair=it| en&hl=en&ie=UTF8 20 AIRE home page (in Italian) 3 2 1 The results of your search Click to select the recors 21 Click on “GO” and read the summary Again you can click on “GO” to see if the paper is available full text and can be downloaded or if it is available in a paper format in some libraries in Padova Click on “Area Personale” Save the selected records … click on this command: a new window will appear: save again and, in this way, the SW will open automatically RefWorks and will transfer the records (after your have introduced your username and pw) 22 C. Organizing your bibliography: saving your search in your database •  Download of the results in a folder to be used by some literature database, e.g. RefWorks (http://www.refworks.com/refworks) equivalent to EndNote •  Note: you can register on line your name as a UNIPD student in RefWorks and work on your folder also from a remote PC The result of the import 23 Select “English” if you want to work with the English version of RefWorks Now you want to read the paper from your folder in RefWorks 24 You are automatically re-directed to the publishing company DB Of course, as we have seen, you could see the paper (if available) also from the AIRE portal References (with their links to full text articles) can also be transferred from Google Scholar (http://scholar.google.com/ ) to RefWorks 25 You have to activate in the menu “Scholar Preferences” of Google Scholar the proper output Important! !!! 26 Once you have organized your DB, you can generate a Bibliography for your thesis Once you have organized your DB, you can generate a Bibliography for your thesis 27 28 How to learn how to use RefWorks? http://www.refworks.com/Refworks/help/Refworks.htm#Quick_Start_Guide.htm 29 A short video course http://www.refworks.com/ tutorial/ Other useful DB AIRE, the portal of University of Padova to access the scientific literature, is including: –  AGRIS – FAO: http://agris.fao.org/ –  AGRICOLA – USDA: http://agricola.nal.usda.gov/ … but not other DBs: •  SSRN http://papers.ssrn.com/sol3/DisplayAbstractSearch.cfm •  IDEAS, the largest bibliographic database dedicated to economics and available freely on the Internet. Over 700,000 items of research can be browsed or searched, and over 550,000 can be downloaded in full text •  JSTOR, a collection of scientific journal (available full text) 30 CAB abstracts OVID SP •  Training: http://www.ovid.com/site/help/training.jsp?top=28&mid=29 •  Documentation: http://www.ovid.com/site/help/documentation/osp.jsp? top=28&mid=30&bottom=55 Other useful DB Four online Forestry Databases produced by the University of Minnesota Libraries •  Social Sciences in Forestry •  Urban Forestry •  Tropical Forest Conservation and Development •  Trail Planning, Construction, and Maintenance 31 A new leading SW for managing bibliograhic resources http://www.mendeley.com Mendeley joins Elsevier 32