Training PUI Faculty for Success: How to psych them up without psyching them out Presenters: Jillian Cawley, Richard Stockton College of NJ Jennifer Toll, Towson University NCURA Region II Spring Meeting Gettysburg, PA, April 22-25, 2012 A Training Program for PUI Faculty • Part 1: Planning & Logistics • Part 2: Delivery & Execution A rationale for institutional support The best way to make a case for support of faculty training in proposal development… SUBMIT A COMPELLING PROPOSAL! Tip: A survey instrument assessing your faculty’s development needs can prove helpful! Richard Stockton College of NJ Pilot Program: Summer Proposal Writing Institute Participants • 10 faculty participants – Disciplines: humanities, health, natural sciences, & business • Eligibility: minimal or no prior external funding Mentors • 4 faculty mentors – Disciplines : humanities, natural sciences & social sciences • Eligibility: success as a project director for a competitive external award; appropriate match with needs of participants Timeline for a Comprehensive Summer Proposal Writing Institute May • Participant Applications, interviews, acceptance by 5/31 • Mentor Applications and acceptance by 5/31 June • Targeted funding searches; tailor sessions • End of June: 4-day primer workshop sessions • Outcome: Participants complete 1-2 page concept paper July • Participants work on full draft • End of July: 2-day workshop • Participants complete final draft with budget August • End of August: 2-day workshop (with 1 day of review panels) Remainder of fiscal year…SUBMISSIONS! PARTICIPANT APPLICATION MENTOR APPLICATION Preparing for the Workshop Participant Packets Mentor Packets Facilitator • Agenda • Copy of application • Funding search results • Successful proposal samples • Templates • USB memory stick with presentation slides and additional resources • Agenda • List of mentees & contact information • Copies of mentee applications & 1 page project descriptions • USB memory stick with presentation slides • Reserve a computer lab & another room (A/V equipped) • Ask mentors to present sections • Prepare hands-on activities • Build group and individual work time in agenda June Sessions: Selected Topics & Activities Topic Covered Activities Why Seek Funding Discussion & mentors share stories Building a Funded Career Short mentor presentation Overview of Proposal development cycle Facilitator presentation Developing a Project Idea Cocktail Napkin activity; Group sharing Trendy Issues: Innovation, partnerships, collaborations, sustainability Short mentor presentation Introduction to Goals Short mentor presentation; individual work; share with mentors Overview of objectives Participant pairs identify goals vs. objectives of each project Literature Review Computer lab time Finding a Funder faculty alert system; practice searches; select target funder Activities/Process/Methods Independent work on concept paper CONCEPT PAPER GUIDE July Sessions: Selected Topics & Activities Topic Covered Activities Budget development Facilitators explain line items and share sample budgets for each type of project Cost-sharing/ Matching Short mentor presentation; group discussion about project resource needs Letters of Intent/Commitment Templates provided Facilities/Equipment resources Samples provided Institutional description and capacity Sample provided Full proposal drafts Participants share draft-writing breakthroughs and roadblocks Mentors share sample success/rejected proposals Mentor/mentee review of drafts independent time for draft revision and mentor feedback BUDGET TEMPLATE SAMPLE August Sessions: Selected Topics & Activities Topic Covered Activity Internal Approval Process Facilitators describe role of PIs and role of Grants Office in submission process Provide Internal Approval form and explain sections of form and what signature means Submission Grants.gov & Fastlane demonstrations Proposal Review Mentors and facilitators conduct mock review panel of participants’ proposals Comment sheets provided to participants Components critical to success of Proposal Development training Mentorship Formative & Summative Assessment “Homework”— small deadlines Proposal Writing Training Flexible Scheduling & Customizable Mock Review Panels Examples of Wins…and Losses The Role of Mentors •Resource for proposal development & sponsor questions •Expert on discipline-specific grant writing •Guest Speaker: strength area in grants development •Share experiences and lessons learned •Critically read and provide feedback •Participate in review panel Workshop Outcomes 5 14 $580,305 • First-time applicants submitted proposals • Proposals submitted as a result of the workshop • Total submission value 4 • Funding decisions received; 10 pending decisions 2 • Grant awarded as of 3/21/2012 Workshop Assessment • Formative Assessment – Short, one page feedback form each day of sessions • Summative Assessment – Longer, more comprehensive survey Lessons Learned • Compensation tied to performance • Participant interview informs funding search • Assignments before workshop begins • Workshop days scheduling • Independent work & writing time • Small group/pairs work Lessons Learned • Cross-disciplinary sharing • Schedule time for mentor/mentee pairs between monthly group workshops • Mentor swap • Consultation/feedback time • Deadlines, deadlines, deadlines! Delivery and Execution: Evolution of a Public Speaker Once you have worked out the logistics, format, and content of your training , don’t forget to consider how you will deliver it. No matter how important your content may be, if the execution of your workshop fails to interest and engage the audience, it will not be successful. I like to think of this process as similar to evolution: Adapt, Adapt, Migrate, or Die. ADAPT • Tailor language, physicality, humor, etc to your audience • Behave appropriately for the audience - mind your body language MIGRATE • Breaking the PowerPoint presentation rut • Go Get ‘em, Ace: How to Trick people into thinking you are good at public speaking …OR DIE? What to do when it’s all going wrong • DON’T PANIC • React to your audience – no one wants to listen to an automaton Avoid doing anything that looks like this slide, and you’ll be off to a good start. Rule #1: The Rule of Fun A joke for NCURA… not your faculty Body Language Matters Dress to Kill, not…whatever that getup is. How (Not) to use Powerpoint How to Trick People Into Thinking You Are Good at Public Speaking Rhetoric for the Reluctant Affect Device Emotion Anamnesis, Aporia, Personification, Euphemism Meaning Metaphor, Simile, Syllepsis Sound Assonance, Alliteration, Cacophony They’re All Gonna Laugh At You…NOT Presenter and audience have the same goal. Presenter: communicate effectively Audience: learn from presentation Your listeners want you to do well! Training PUI Faculty for Success: How to psych them up without psyching them out Jillian Cawley, Richard Stockton College of NJ (609)626-3567, [email protected] Jennifer Toll, Towson University (410)704-5064, [email protected] NCURA Region II Spring Meeting Gettysburg, PA, April 22-25, 2012